Legal Project & Operations Administrator

Job Description

Job Description

Title

Legal Project & Operations Administrator​

Reporting Manager

Global Commercial Counsel

Location

2400 Huntington Blvd., Hoffman Estates IL 60192

Hours

Monday through Friday, 8am-5pm

Classification

Non-Exempt

Travel

5%

Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing.

We are seeking a detail-oriented and proactive individual to join our Legal Department as a Legal Project & Operations Administrator. This entry-level role supports the company’s risk and insurance operations, including billing, claims management, and Legal Department administrative tasks. The ideal candidate will be organized, collaborative, and eager to learn in a fast-paced global environment.

Essential Job Functions:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include up to and not limited to:

• Assist with processing and tracking insurance claims, including auto, workers’ compensation, and cargo.

• Coordinate with internal departments and external insurers to gather documentation and follow up on claim status.
• Maintain accurate records of claims and insurance correspondence.

• Review and process insurance and Legal Department invoices and billing statements
• Assist with budget tracking and reporting for insurance and legal expenses
• Provide administrative assistance to legal team, including document preparation, filing, and scheduling.
• Maintain and organize Legal Department files, case records, and compliance documentation.
• Coordinate communication with internal departments, external counsel, and regulatory bodies.
• Handle confidential information with integrity and professionalism.
• Other Duties as Assigned

Minimum Requirements:

• Bachelor's degree in Business, Risk Management, Legal Studies, or related field (or equivalent experience).
• 1–3 years of experience in a legal, compliance or risk management support role.
• Familiarity with legal/insurance terminology, procedures, and documentation standards.
• Proficiency in Microsoft Office Suite
• Strong organizational and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.

Work Environment:

• General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands:

• Frequent: sitting at a desk utilizing computers and phones
• Periodic: standing, walking, repetitive foot, leg, hand, arm, shoulder, and torso movements
• Occasional: bending, stooping, and lifting