Document Control Assistant

Document Control Clerk PTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and regulatory compliance. This position provides day-to-day support for maintenance of documentation processes, SAP data management, and reporting activities. The successful candidate will be detail-oriented, highly organized, and able to effectively manage multiple priorities in a dynamic industrial environment. Location: Rodeo, CA. Pay rate: $25-$28 hr. w/benefits Duration: 1 year or longer Hours: 5/8"s LOCAL CANDIDATES ONLY APPLY Responsibilities Managing maintenance documentation processes, including development, review, approval, and distribution of procedures and records Creating and maintaining letters, procedures, forms, spreadsheets, and reports Performing data entry and maintaining accurate records in SAP (CMMS), including equipment hierarchy, characteristics, and Bills of Materials (BOMs) Processing Fiori approval requests for equipment, functional locations, and BOM updates Maintaining equipment spare parts lists and supporting procurement tracking processes Preparing daily maintenance and repair documentation packages for supervisors Working closely with Maintenance Scheduler and Planner on upcoming work orders to ensure Preventive Maintenance (PM) tasks are completed on time, with particular focus on critical equipment such as turbines Documenting repairs for refinery equipment (e.g., pumps, compressors, turbines, valves, heat exchangers, tanks, and instrumentation) Analyzing repair reports to identify root causes and assign problem and cause codes Collecting, tracking, and reporting maintenance and equipment reliability metrics Managing audit documentation and supporting compliance requirements, including Management of Change (MOC) Maintaining document control systems (e.g., Livelink), including scanning, indexing, and distributing documents Managing documentation for newly installed equipment and maintaining manufacturer manuals library Identifying opportunities to improve documentation workflows and increase efficiency Performing research and providing documentation support as requested Coordinating schedules and maintaining tracking tools for equipment, documentation, and repair folders Communicating effectively with maintenance teams and cross-functional stakeholders Supporting special projects and additional responsibilities as assigned Requirements Legally authorized to work in the United States High school diploma or GED equivalent 3 or more years of experience in maintenance support, documentation control, or CMMS administration Current TWIC Card Valid Driver's License Experience with SAP or other Computerized Maintenance Management Systems (CMMS) Proficiency in Microsoft Office applications, including Excel and Word Preferred Qualifications Experience in refining, petrochemical, or manufacturing environments Knowledge of maintenance and reliability processes Experience with document management systems (e.g., OpenText/Livelink) Familiarity with Management of Change (MOC) processes Strong analytical and organizational skills Competencies Strong attention to detail and commitment to data accuracy Effective communication and interpersonal skills Ability to manage multiple tasks and deadlines Continuous improvement mindset with focus on efficiency and quality