Staff Accountant

Job Description

Job Description

The Staff Accountant is responsible for supporting the day-to-day accounting operations of the organization, with a primary focus on Accounts Payable (AP), Accounts Receivable (AR), customer billing, account reconciliations, and general ledger maintenance. This role ensures the accuracy and timeliness of financial transactions while maintaining compliance with company policies and accounting standards. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Process and manage Accounts Payable, including invoice verification, coding, approvals, and vendor payments.
• Manage Accounts Receivable by generating invoices, posting customer payments, monitoring aging reports, and following up on outstanding balances.
• Prepare and issue accurate customer invoices and resolve billing discrepancies in a timely manner.
• Perform monthly bank reconciliations and reconcile general ledger accounts to ensure financial accuracy.
• Prepare and post recurring and adjusting journal entries.
• Assist with month-end and year-end closing processes.
• Maintain accurate financial records and supporting documentation.
• Investigate and resolve discrepancies in accounting records, vendor statements, and customer accounts.
• Monitor cash receipts and disbursements to ensure proper recording.
• Support internal and external audits by providing requested documentation and schedules.
• Assist with maintaining fixed asset records, prepaid expenses, and accruals as needed.
• Ensure compliance with company policies, GAAP, and internal controls.
• Collaborate with internal departments to resolve accounting and billing issues.
• Recommend and implement process improvements to increase efficiency and accuracy.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 2–5 years of accounting experience, with strong experience in AP, AR, billing, and account reconciliations.
• Advanced Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data analysis.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.