Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling and Special Popul[...]

Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling and Special Populations Job ID: 1987 Openings as of 6/5/2026 Position Type: Support Staff/ Administrative Specialist Date Posted: 6/1/2026 Job Title: Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling & Special Populations Salary Structure: $20.71/hr.+ (based on related experience) Position Contract: 12-month, Non-exempt, Support Staff, Grade 4 Benefits Generous monthly allowance toward medical and other benefits District paid retirement into the Oklahoma Teacher's Retirement System General Description Metro Technology Centers is accepting applications for an Administrative Specialist, Career Tech Student Organization (CTSO)/Counseling & Special Populations who will assume responsibility for the daily management of a designated office by performing and/or supervising a variety of administrative support duties requiring good organizational skills and great attention to detail. General Qualification Requirements High school diploma or G.E.D. Thirty-six months office experience (Above requirements may be met by an equivalent combination of education and experience). Representative Duties Initiates purchase requisitions, budget transfers, processes invoices, and maintains budgetary records for department or multiple departments. Sets priorities on clerical duties and interacts with other departments to ensure organizational efficiency. Inputs, verifies, and submits membership for CTSO's. Inputs, verifies, and submits registration for conferences and contests. Maintains spreadsheet of students and faculty attending each conference and hotel location, if staying in different hotels. Prepares and processes required paperwork/forms for teachers. Disperses student paperwork to teachers/advisors for processing. Creates and maintains timeline/calendar of CTSO events, deadlines, etc. Documents activities for CTSO/Counseling & Special Populations Department. Serves as main contact for contest-related travel questions. Updates CTSO Guidebook as needed. Makes travel arrangements for conferences: lodging, transportation, travel requests, per diem forms. Assists with planning and preparations for contest hosts. Provides transportation in district vehicles for participants to required trainings, workshops, events as needed. Obtains, inventories, and maintains official CTSO attire. Assists with planning and preparation for Metro Tech Officer Installation Ceremonies, NTHS Inductions, and other events as needed. Attends conferences to assist with student and advisor needs. Attends CTSO Coordinators meetings and updates. Serves as backup to site Admin Specialist in answering phones, door buzzer, assisting visitors, and other administrative duties as needed (when site admin specialist is unavailable). Performs related duties as assigned. Required Knowledge, Skills, and Abilities General administrative support experience, including advanced proficiency in Microsoft Word and intermediate proficiency in Excel (adept with spreadsheet design and use of formulas). Business communication: uses creativity in composing or presenting oral or written communication. Excellent communication skills including telephone etiquette and exemplary customer service. Analytical, problem‑solving, and independent work ability. Ability to maintain security of confidential materials. Ability to give explicit or general directions. Ability to work well on a team and with others. Reliable, dependable, and punctual attendance. Ability to travel occasionally overnight/weekends. Reports to: Receives general supervision from designated district leader. Position open until filled. Metro Technology Centers believes in the worth of all individuals and is committed to equal opportunity for each employee, student or any person visiting a District campus. Metro Technology Centers does not discriminate on the basis of race, color, national origin, sex, gender, gender expression or identity, sexual orientation, age, veteran status, religion, pregnancy, or genetic information or disability in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility, and pay. AA/EOE. M/F/D/V. #J-18808-Ljbffr