Accounting & Bookkeeping Virtual Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Accounting & Bookkeeping Virtual Assistant based in United States.

The Accounting & Bookkeeping Virtual Assistant will provide essential financial administration and bookkeeping support for a growing disposal services business.
You will work primarily with QuickBooks Online and an operational management platform to keep financial and disposal records accurate, complete, and properly documented.
The role requires strong attention to detail, particularly when reviewing transactions, reconciling expenses, categorizing costs, and identifying discrepancies.
You will also manage receipt collection and supporting documentation, working proactively with field-based team members to resolve missing information.
Your work will directly contribute to reliable month-end reporting and well-prepared records for the external CPA.
This is a fully remote opportunity suited to someone organized, dependable, and comfortable handling recurring financial processes independently.
Over time, you will also help improve workflows, introduce greater real-time issue resolution, and support the use of AI and automation to make financial administration more efficient.

Accountabilities:

• Review and audit QuickBooks Online transactions to ensure expenses are accurate, complete, and supported by appropriate receipts and documentation.
• Reconcile credit card transactions, debits, expenses, and other financial activity while identifying discrepancies or unusual transactions for follow-up.
• Verify that transactions are correctly categorized according to the established Chart of Accounts.
• Maintain organized and complete digital financial records to support month-end reporting, reconciliation, audit preparation, and external accounting requirements.
• Review receipts, disposal tickets, and supporting documentation within the operational platform and cross-reference this information with QuickBooks Online.
• Monitor missing receipts and financial documentation, proactively following up with drivers and other team members to obtain outstanding records.
• Track open documentation requests and ensure issues are resolved promptly rather than accumulating until month-end.
• Identify inconsistencies between operational and financial records and escalate material or unresolved discrepancies when necessary.
• Follow established bookkeeping procedures, checklists, and SOPs while taking ownership of recurring financial administration responsibilities.
• Assist with documenting and improving accounting workflows, including opportunities to use AI and automation to streamline repetitive processes.
• Support the preparation of accurate, well-organized bookkeeping records for the external CPA and internal management.
• Help transition financial documentation and reconciliation activities toward more real-time identification and resolution of issues.

Requirements:

• Previous experience in bookkeeping, accounting administration, finance administration, or a closely related role.
• Regular hands-on experience with QuickBooks Online and strong familiarity with transactional financial data.
• Strong written and spoken English communication skills, with the ability to communicate professionally with internal teams and field-based employees.
• Excellent attention to detail and a consistently high standard of accuracy when reviewing large volumes of financial information.
• Strong organizational, recordkeeping, and time-management skills.
• Ability to identify discrepancies, investigate missing information, and follow issues through to resolution.
• Comfortable performing repetitive reconciliation and financial review tasks without compromising accuracy or consistency.
• Strong ability to follow established processes, checklists, and standard operating procedures.
• Experience with Microsoft Excel or Google Sheets, digital document management, cloud-based file systems, and professional communication platforms.
• Familiarity with expense categorization, Chart of Accounts, bank or credit card reconciliation, month-end bookkeeping, accounts payable, or CPA/accountant support is highly advantageous.
• Experience supporting North American businesses, particularly in field services, transportation, logistics, fleet operations, waste management, or disposal services, is a strong advantage.
• Experience managing receipts and supporting documentation from field-based employees and preparing records for external accountants or CPAs is preferred.
• Familiarity with AI productivity tools such as ChatGPT and workflow automation platforms is beneficial.
• Basic knowledge of Canadian bookkeeping practices is a plus.
• Demonstrated reliability, discretion, persistence, and professionalism when handling confidential financial information.
• Proactive mindset with a willingness to identify process improvements rather than simply completing assigned tasks.
• Reliable internet connection and a suitable setup for consistent remote work.

Benefits:

• Full-time, fully remote position supporting a growing North American business.
• Monthly compensation of PHP 60,000 .
• Opportunity to work closely with financial records and contribute directly to accurate month-end reporting.
• Exposure to QuickBooks Online, operational systems, reconciliation processes, and external CPA support.
• Opportunity to contribute to bookkeeping process improvements and the adoption of AI and automation.
• Independent, ownership-focused working environment with responsibility for recurring financial administration activities.
• Opportunity to develop experience supporting a North American business and gain broader exposure to accounting and operational workflows.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.