Inventory Associate

POSITION OVERVIEW

CAZA Collective is recruiting on behalf of an established fine jewelry retailer seeking an Inventory Associate to join its team in New York City.

The Inventory Associate supports the end-to-end processing of finished jewelry inventory, helping ensure each piece is accurately documented, organized, and prepared for ecommerce and in-store presentation.

This is a highly administrative and detail-oriented role with a strong emphasis on product information, data accuracy, organization, and follow-through. It is not a traditional stockroom or inventory-pulling position.

Reporting to the Inventory Manager, this position works within a small, collaborative team and is expected to become increasingly independent once trained. Candidates must bring prior fine jewelry industry experience and a working knowledge of jewelry products and terminology.

The ideal candidate is highly organized, reliable, accountable, comfortable with detailed and repetitive work, and eager to learn and grow within an inventory-focused role.

WHAT YOU WILL DO

• Receive and process finished jewelry merchandise through the inventory workflow.
• Enter and maintain accurate product, pricing, and inventory information across company systems.
• Review and document jewelry specifications and product details with a high level of accuracy.
• Support the preparation and review of product information for ecommerce.
• Assist with basic product photography and image preparation as part of the ecommerce workflow. Training will be provided.
• Coordinate product assets and help ensure inventory is complete and ready for online publication and in-store presentation.
• Maintain accurate product status and workflow updates to support cross-functional visibility.
• Prepare merchandise tags and support display readiness.
• Process memo merchandise, returns, and related documentation.
• Support inventory updates, repricing, special events, and other merchandise-related projects as needed.
• Partner with inventory, ecommerce, marketing, sales, and other teams to keep merchandise moving efficiently through the process.
• Provide administrative and back-of-house operational support as needed.
• Follow established security and loss-prevention procedures when handling high-value merchandise.

WHAT WE ARE LOOKING FOR

• Minimum of two years of relevant professional experience required, including prior fine jewelry industry experience.
• Working knowledge of fine jewelry terminology and product details, including gemstones, carat weights, metals, finishes, sizing, and product categories.
• Exceptional attention to detail and the ability to maintain accuracy while completing repetitive and administrative work.
• Strong data-entry, administrative, organizational, and communication skills.
• Comfort working with detailed product information and reviewing content for accuracy.
• Strong technology aptitude and ability to learn new inventory, point-of-sale, ecommerce, and workflow systems.
• Comfort learning basic product photography and image-editing. Prior photography experience is a plus, but not required.
• Reliable and accountable, with strong follow-through and the ability to meet deadlines.
• Able to take direction, accept feedback, and work independently once trained.
• Proactive, collaborative, and willing to support the broader team as business needs evolve.
• Genuine interest in detail-oriented inventory and behind-the-scenes jewelry operations.

COMPENSATION

• Hourly compensation of up to $31.25 per hour, depending on experience, jewelry knowledge, and qualifications.
• This is a full-time, hourly position.

BENEFITS & PERKS

• Medical, dental, and vision insurance
• Employer-sponsored health benefits
• 401(k) with employer match
• Paid vacation and personal time
• Employee discount
• Commuter benefits
• Opportunity to build a long-term career with a respected luxury retail organization.

SCHEDULE

• Full-time, onsite position located in New York City.
• Monday through Friday, 9:30 a.m. to 6:00 p.m.
• Candidates must be available to work onsite five days per week.
• Remote and hybrid work arrangements are not available for this position.

ABOUT THE COMPANY

Our client is an established fine jewelry retailer recognized for exceptional service, craftsmanship, and a highly personalized customer experience.

This opportunity offers exposure to multiple areas of jewelry operations, including inventory, ecommerce, merchandising, and retail support, while building expertise within a collaborative team environment.

This role requires authorization to work in the United States. Sponsorship is not available through CAZA Collective or our client.

CAZA Collective proudly represents leading organizations across the diamond, gemstone, jewelry, watch, and luxury retail industries. We celebrate diversity and are committed to fostering an inclusive and equitable hiring process for all candidates.