Bilingual HR & Executive Administrative Coordinator

Job Description

Job Description

Overview

Roth Industries LLC | Onsite
Full-Time | Non-Exempt
Salary: $50,000–$58,000 per year

Roth Industries LLC is seeking a highly organized, professional, and dependable Bilingual HR & Executive Administrative Coordinator to join our team!

This is an excellent opportunity for an experienced administrative professional who enjoys supporting leadership while also playing an important role in Human Resources and office administration .

The ideal candidate has at least 3 years of administrative experience , strong organizational skills, excellent attention to detail, and the ability to communicate professionally in both English and Spanish . Experience supporting executives or senior leadership and exposure to HR processes are strongly preferred.

• Provide administrative support to C-Suite executives and senior leadership

• Manage calendars, meetings, appointments, and executive schedules

• Coordinate internal and external meetings, agendas, and meeting materials

• Arrange travel, accommodations, itineraries, and related logistics

• Prepare, proofread, and format correspondence, reports, presentations, and spreadsheets

• Assist with business communications in English and Spanish

• Serve as a professional point of contact for employees, vendors, clients, visitors, and other stakeholders

• Track communications, follow-ups, and action items

• Maintain organized electronic and physical files

• Assist with expense reports, invoices, purchase requests, and other documentation

• Coordinate office meetings, employee events, and special projects

• Proactively identify ways to improve organization, efficiency, and workflow

• Handle confidential business and personnel information with discretion

• Assist with day-to-day HR administrative activities

• Support new hire onboarding and orientation

• Assist Spanish-speaking employees with routine HR communications, forms, and processes

• Support employee offboarding and related documentation

• Maintain confidential personnel files and HR records

• Assist with recruiting activities, including job postings, interview scheduling, candidate communication, and interview coordination

• Communicate with English- and Spanish-speaking applicants and employees

• Assist with offer letters, personnel changes, acknowledgments, and other HR documentation

• Track employee documentation, training, certifications, and compliance records

• Assist employees with routine HR questions and appropriately escalate more complex matters

• Provide administrative support related to benefits, leave, payroll, and HRIS activities

• Support employee engagement activities, training, meetings, and company events

• Assist with company announcements, policies, procedures, and workplace communications

• Provide routine verbal interpretation and written translation between English and Spanish when appropriate

• 3+ years of administrative, executive assistant, office administration, or related experience

• Fluency in English and Spanish required

• Previous experience supporting C-Suite executives or senior leadership strongly preferred

• Previous HR experience or knowledge of HR processes preferred

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred

• Experience handling confidential and sensitive information

• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams

• Experience with HRIS, payroll, applicant tracking systems, or other business systems is a plus

• Excellent written and verbal communication skills

• Strong organizational and time-management abilities

• Exceptional attention to detail

• Ability to manage multiple priorities and deadlines

• Professional, dependable, and responsive

• Strong judgment and discretion

• Ability to work independently while collaborating effectively with a team

• Proactive problem-solver who takes initiative and follows through

This position offers the opportunity to make an impact across executive administration, Human Resources, employee communication, and office operations . You'll work closely with leadership and employees while helping keep important administrative and HR processes organized and running smoothly.

• Ability to sit and work at a computer for extended periods

• Ability to operate standard office equipment

• Ability to communicate effectively in person, by phone, and electronically

• Ability to occasionally lift or move office materials weighing up to 20 pounds

• Reasonable accommodations may be provided for qualified individuals with disabilities

Roth Industries LLC is an Equal Opportunity Employer committed to maintaining an inclusive workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications.

Apply today to join Roth Industries LLC as our next Bilingual HR & Executive Administrative Coordinator!