Procurement Analyst

Remote, but candidate preferably based in Houston, TX or Tulsa, OK. There will be occasional in-office meetings or initial training!

SUMMARY:
Responsible for supporting Americas Procurement material and contract administration during our SAP and D365 transition. This role ensures data accuracy, pricing alignment, and compliance through meticulous material code creation and the setup of ERP source lists for automated PO generation.

ESSENTIAL JOB FUNCTIONS:
Operates under the direct supervision of the Digital Procurement Project Manager, coordinating pre-approved working sessions with Category Managers and Operations Support Teams to align contract metadata, pricing, and agreements across SAP and D365.
Route all material code creations, system setups, and SAP source lists to the Digital Procurement Project Manager for final approval prior to system implementation.
Maintain material referentials, normalize supplier data across our Americas ERPs, and actively build source lists in SAP to enable seamless auto PO creation.
Ensure all new material creation, system setups, and source list alignments strictly follow our refined material naming conventions and Procurement "Blue Book" guidelines.
Drive material code creation and system setup in SAP-including NLAG/indirect expense part numbers-while supporting our broader material management strategy during the D365 transition.
Coordinate cross-functionally with Data Standards, Finance, IT, and internal customer-facing teams to ensure proper valuation class setup, G/L account mapping, and accurate plant extensions across our digital procurement tools.
Perform detailed system data entry and audit trail documentation to link materials directly to established contract agreements, supporting legal review processes and optimizing auto PO workflows.

SKILL SET:
Strong Analytical skills with ability to collect and correlate information and data
Strong Google Sheets and/or Microsoft Excel skills and competencies are required
Understands underlying mechanisms of customer/supplier relationships
Ability to synthesize information quickly
Understands the need for documentation for audit trails
Strong written and verbal communication skills
Detail oriented, self-motivated with ability to handle multiple tasks, prioritize work and meet deadlines
Strong knowledge of SAP material master structures, valuation classes, and G/L account mappings for indirect material setup.
Basic understanding of other Procurement tools such as Oracle, D365, Coupa & Graphite).
Bilingual is a plus but not mandatory: Spanish, Portuguese and/or French
Demonstrated ability to collaborate effectively with cross-functional teams including Data Standards, Corporate Finance, and IT.

CORE COMPETENCIES ARE:
Organizational commitment
Flexibility
Customer service orientation
Communicating effectively
Teamwork and cooperation
Managing competing priorities
Entrepreneurial thinking
Creative and practical problem solver

KEY COMPETENCIES (abbr.)
Listening and Responding Acts to help
Analytical Thinking (AT) Supports Complex Plans or Analyses/Creates new models
Information Seeking (INF) Does Research/Involves others
Concern for Order and Quality (CO) Pays close attention to details
Self Confidence (SCF) Presents confidence in own ability

MARGINAL OR PERIODIC FUNCTIONS:
Other duties as required.

EDUCATION:
Bachelor's degree in supply chain management, economics, finance, information technology or any business related field.

EXPERIENCE:
Minimum of 1 year of related strong knowledge of SAP material master structures and/or digital procurement experience; and/or finance, business analysis and economic modeling experience or equivalent.

WORK CONDITIONS:
Agile Working Conditions - Office | Work from Home Environment with ability to effectively communicate, train & perform remotely. Some travel may be required.

Notes:
Remote Position - There will be occasional in-office meetings or initial training!

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status