Vessel Purchasing Specialist

: Job Summary The Vessel Purchasing Specialist is responsible for optimizing and facilitating full cycle procurement activities for assigned vessels. Primary Objectives

• Coordinate timely processes and communications with Vessel Management teams and suppliers to ensure procurement needs are met promptly and efficiently.
• Improve and streamline processes, audits, and documentation to optimize supply chain and reduce expenses.
• Analyze, track, and monitor Key Performance Metrics.

Duties and Responsibilities

• Engage vessel management in planning for routine and custom ordering for vessel equipment and supplies.
• Solicit and compile equipment and supply needs, specifications, and deadlines.
• Research and recommend suppliers, monitor availability, and optimize savings; support vendor negotiations and participate in vendor due diligence processes.
• Initiate, prepare, and process purchase orders to ensure delivery with required timeframes.
• Maintain, update, and audit purchasing and contracts files and systems.
• Develop, document, and maintain standard processes and procedures; identify areas of opportunity and recommend best practices.
• Monitor compliance with contracts and regulations related to vendor selection and documentation.
• Expedite delayed orders and resolve issues with changes, returns, replacements, and credit arrangements.
• Coordinate with internal teams to ensure accuracy of invoices and prompt payment to suppliers.
• Prepare, review, and present reports and summaries of purchasing activities and expenses.
• Other duties as assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education

• High school diploma or equivalent required
• Some college coursework preferred

Work Experience

• 4+ years of experience in a purchasing/procurement role in the marine equipment, industrial supply, or closely related industry required

Required Knowledge, Skills and Abilities

• Knowledge and understanding of principles, processes, and best practices related to equipment purchasing and industrial or vessel equipment or machinery
• Ability to identify complex problems, use logic and reasoning to review related information, develop and evaluate options, make conclusions, and recommend solutions
• Ability to organize work, set priorities, determine resource requirements, and necessary sequence of activities needed to achieve goals
• Ability to work independently and adapt to changing business conditions
• Ability to work collaboratively and effectively with a geographically dispersed team
• Demonstrated ability to apply general math concepts
• General understanding of world geography
• Effective verbal, written, and interpersonal communication skills
• General knowledge of Vessel Management Software Nautical Systems 5 (NS5)
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill Word, Teams, Outlook: Basic level of skill

Preferred Knowledge, Skills and Abilities

• Demonstrated proficiency with Vessel Management Software Nautical Systems 5 (NS5) strongly preferred
• Demonstrated knowledge of vessel operations is preferred

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Engages & Inspires Others Leads with energy, self-confidence and understanding in ways that motivate colleagues to achieve more than they thought possible.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements Background Checks Must be fully vaccinated against COVID-19, except as prohibited by law. The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The applicable salary range is aligned to one of 5 zones according to a cost of labor index for the geographic location of the role. Starting pay for the successful applicant will depend on a variety of job-related factors, which may include related experience, education and training, location, business needs, or market demands. The expected salary range for this role is set forth below. Ranges may be modified in the future. Zone 4: Starting rate $60,000; up to $80,000 for highly qualified candidates