Assistant Service Operations Coordinator, Building Management Systems (BMS)

Assistant Service Operations Coordinator, Building Management Systems (BMS)Control Solutions Group, Inc., an EMCOR Group company, seeks an Assistant Service Operations Coordinator, Building Management Systems (BMS) to join our New York City team.In this role, the Assistant Service Coordinator will assist in a broad array of activities related to the management of Building Management Systems. These tasks include but are not limited to material management, dispatching, construction invoicing, issuing subcontracts and POs, reviewing and editing contract verbiage, tracking change orders and contract values and maintaining various construction-related documentation logs.The individual must have a positive attitude, and be a self-starter willing to take initiative, and wear several hats as part of a cooperative team. The position requires an individual adept with Microsoft Office and with some construction or mechanical contracting support and/or coordination experience. Experience with controls, BMS, BAS, DDC, Building Automation, Building Management, EPMS or Energy Management Systems is preferred.Essential Duties & ResponsibilitiesReceive phone requests from customers for service/maintenance work and price quotesDispatch all service techniciansReview technician work orders for contract compliance and additional workAssist Safety Manager and ensure field personnel have proper safety equipmentOrder warehouse parts and maximize profits by searching for best price on materialsAccounts Receivable - monitor and collect accounts receivable by contacting clients via telephone, email and mail; perform account reconciliations; maintain accounts receivable files and records, produce monthly reports, investigate and resolve customer irregularities and disputesGenerate customer invoicesSet up and renewal of contractsContracts review and mark-upSend out warranty expiration notifications/solicitations for contracts.Assist Managers with all other duties as requiredQualificationsCollege graduate or minimum one years' experience in HVAC, Controls or Construction CompanyExcellent communication skills both oral and writtenExcellent organization skillsCustomer service orientedProficient with Microsoft Word, Excel and PowerPointPhysical DemandsRegularly required to lift and move up to 25 poundsWork EnvironmentThis is a full-time, in-office position based in our New York City office. The ideal candidate is a collaborative team player who can also work independently with minimal supervision. To succeed in this role, you must possess superior decision-making, problem-solving, and negotiation skills, alongside a proven ability to plan, schedule, and meet deadlines. Excellent customer service and strong client relations skills are required.BenefitsWe are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action PolicyPlease review our Affirmative Action Policy.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.Geographic DisclosureNew York, New YorkCompensation Range: $70,000 - $90,000 / year (Commensurate with experience)