Payroll Specialist

Payroll Specialist Location: US-NY-Potsdam

ID: 2026-1353

Position Type: Staff Remote: No Visa Sponsorship Eligible: No Hybrid Role: No Pay Range: USD $21.00 - USD $26.10 /Hr. Overview Compute, process, generate and distribute bi-weekly payroll and reports Input and maintain accurate PeopleSoft data pertinent to all payroll processes Calculate and set up garnishments and voluntary deductions and remit promptly and appropriately Setup and administer hourly employee records and paid time off in Kronos Train employees and manager in proper use of Kronos Process monthly paid Accounts Payable checks and outstanding check reports Responsibilities Responsible for the preparation & entry into the PeopleSoft HCM system high volumes of employee data, including hourly/salary data, tax data & banking information. Process employee & student daily maintenance including new hires, garnishments, tax levies, voluntary deductions, court ordered deductions, etc. Ensures all deductions are properly and timely remitted. Responsible for Paid Time Off set up and adjustments in Kronos timekeeping system. Daily assistance to managers and employees in researching & resolving questions and problems. Troubleshoot issues concerning nightly and bi-weekly interfaces between Kronos and PS. Assist Payroll Manager with set up and testing new departments, regulations and rules. Assist with employee and manager training. Analyze Kronos audit report and communicate noncompliance issues to managers. Review student and employee bi-weekly paper timecards for accuracy. Follow up with supervisors for incomplete or inaccurate data. Manual data entry of these timecards to PS for payment. Responsible for the accurate and timely distribution of bi-weekly paychecks. Responsible for the processing of termination and off-cycle paychecks Responsible for calculation and completion of various government reports to include, bi- weekly NYS New Hire Report, monthly Department of Labor Report, etc. Responsible for submission & verification of NYS PrompTax withholding amounts for bi-weekly payrolls. Keep accurate records for use in quarterly tax reporting. Responsible for office supply inventory. Order & purchase supplies as needed. Submit completed Expense Report for Purchasing Card by required deadline Responsible for student and post-doc verifications. Assist HR dept with employee verifications Participate in all routine payroll processes. Perform other administrative tasks and special assignments as required. Responsible for complete & accurate employee payroll files Responsible for processing W-2 and 1042 reprints Audits, adjusts and maintains sick/vacation/special personal leave records for all eligible employees including two levels of union benefits as well as non-union. Responsible for set up & testing of Non-Resident Alien countries for year-end tax reporting in PS. Assist non-resident alien faculty, staff and students in determining eligibility and completion of required documents for tax treaties. Responsible for requests for lost or stolen payroll checks, stop payments and reissuing checks as needed. Assist payroll manager in reconciliation of monthly operating account reconciliation Assist faculty, staff, students and non-university individuals and entities, as appropriate, in the procedural understanding and application of payroll and related human resources policies; advises employees on issues related to policies and resolves associated individual problems as required Qualifications Education: Minimal Qualifications: High School Education Experience: Minimal Experience: 2-4 years payroll experience including calculation. Essential Skills Proficient use of PeopleSoft Payroll for North America Proficient in Microsoft Word, Excel and Outlook Ability to multi-task Excellent oral/written communication skills Above average time management and problem-solving skills including solution implementation Ability to work independently and meet deadlines in a high stress environment with minimal supervision Attention to detail and strict confidentiality required Operate common office equipment including copier, adding machine and fax machine Physical Demands The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is frequently required to climb/descend stairs to file room.
2. The employee must occasionally lift and/or move up to 25 pounds.
3. Must be able to sit at a computer for long periods of time using a keyboard and mouse.

Health & Safety Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University's Health, Safety, and Environmental Policy & Procedures. Disclaimer Statement DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified. EEO Statement Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities. All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records #J-18808-Ljbffr Clarkson University