Personnel Assistant

Personnel AssistantThe County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Personnel Assistant at the Yolo County Human Resources Department. Successful candidates will be placed on an eligible list that will be utilized to fill this vacancy as well as future positions as they become available.This position will frequently perform tasks that support critical administrative and technical Human Resources functions such as recruitment processing and examination, maintaining the applicant tracking system, eligible lists, and confidential personnel records. Incumbent in this position will respond to routine inquiries from employees, applicants, and the public regarding employee selection and onboarding, payroll, benefits, leaves administration, workers compensation, Memorandum of Understandings, and Personnel Rules and Regulations. The incumbent will also assist with personnel data reporting and other HR programs.Ideal candidate characteristics include:Public sector Human Resources experience with a demonstrated aptitude for the identified position functionsHuman Resources experience in a large, fast-paced department that requires a high level of supportStrong attention to detail and the ability to communicate effectively both verbally and in writingCustomer-focused attitude and the ability to be a resourceful problem-solverThe following duties are typical of those performed by individuals in this classification; however, not all duties may be performed by all incumbents:Responds orally and in writing to routine inquiries from candidates, general public and county employees related to job opportunities, employment procedures, benefits information, and rules and regulations; refers more complex questions to professional staff.Prepares regular and periodic reports relating to personnel activities; assists in the compilation of various personnel statistics and data.Performs technical and paraprofessional functions associated with a variety of personnel programs including worker's compensation, safety, risk management, pre-employment medical examinations, and random drug and alcohol screening.Maintains confidential personnel records.Reviews, monitors, prepares and processes countywide personnel transactions involving new hires, promotions, demotions, transfers, terminations, specialty pays and other transactions; ensures compliance with personnel rules, memoranda of understanding and benefits provider plan agreements.Acts as liaison between employees, insurance carriers or retirement system to solve problems and answer questions; refers employees to the proper source for information when necessary.Participates in the development, maintenance and upgrades to Human Resources Information Systems.Minimum qualificationsAny combination of education, experience and training which provides the necessary knowledge, skills and abilities is qualifying. A typical way to qualify is as follows: Education: Completion of sixty (60) semester units or ninety (90) quarter units from an accredited college or university; AND Experience: At least one (1) year of increasingly responsible full-time clerical work experience involving personnel, risk management/safety, employee benefits or other related function. License Requirements: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.Application and selection processYour application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire and verification of education beyond high school at the time of filing. Incomplete applications will be disqualified.The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.Screen for Minimum QualificationsScreening for Best QualifiedDepartment Selection InterviewsReference ChecksConditional Job Offer, pending: Pre-Employment ExamsConfirmed Job OfferEstimated Start Date: September 2026The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.Acceptable forms of educational documentation are official/unofficial transcripts or copy of diploma that list the student's name, institution name, field of study and date the degree was awarded. For recent graduates who have not received proof of their degree, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU website.Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:A written statement from a U.S accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination.For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.Contact informationFor questions about the position or about employment with the County, please contact Human Resources by email at View email address on click.appcast.io or by phone at View phone number on click.appcast.io.Equal employment opportunityIt is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at View phone number on click.appcast.io at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.