Residency Program Coordinator

Overview

Desert Regional Medical Center Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At Desert Regional Medical Center, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note : Eligibility for benefits may vary by location and is determined by employment status

Job Summary

Job type: Full Time

SHift: Days

Hours:

GENERAL DUTIES:
The Residency Coordinator directs the day-to-day activities of the Emergency Medicine, Internal Medicine, Neurology or Neurosurgery Residency Programs, in conjunction with the physician program directors and GME office. Currently AOA accredited transitioning to ACGME in July 2016. The programs are new and their first class matriculated July 2015.

Responsibilities

Resident Recruitment
• Manages the recruiting activities for the residency program. 
• Manages Electronic Residency Application System for (ERAS) program applicants; provides access for faculty interviewers, screens candidate files. 
• Plans and executes candidate interview days to include scheduling of candidates and faculty. 
• Prepares and submits rank list by deadline date. 
• Prepares and submits new hire paperwork for onboarding.
• Plans departmental orientation for each program.

Program Accreditation
• Provides assistance to the program directors to maintain current AOA accreditation, along with moving towards ACGME accreditation.
• Prepares materials for site visits. 
• Updates AOA Opportunities website (currently); ADS for ACGME (future)
• Prepares required documents for internal reviews.

Resident Education 
• Create and maintain resident didactic schedule including securing space, speakers, ordering food and documentation of attendance. 
• Schedules in-service exams and proctors where applicable. 
• Completes credentialing packets for off-site rotations. 
• Arranges for appropriate elective rotations for residents. 
• Populates evaluation tools in New Innovation which include resident evaluation of faculty, resident evaluation of rotation, faculty evaluation of resident, semi-annual evaluations of residents, evaluation of program by resident, evaluation of program by faculty, final written evaluations of residents and evaluations of residents by multiple evaluators. 
• Attends monthly GMEC meeting and documents minutes. 
• Schedules and attend CCC and PEC committee meetings and maintains documentation from each meeting.

Fiscal Responsibilities
• Creates and populates rotation schedule in New Innovations system for both programs. 
• Runs gap reports on New Innovation.

Professional Support for Physician Program Director, Resident Physicians and GME Office
• Prepares required duty hour, evaluation, and procedure reports; analyzes data for resident compliance with process and for trainee and program compliance (AOA and ACGME). 
• Prepares annual Opportunities (AOA) and GME Track online information on programs and residents. 
• Documents verification of training for medical specialty boards for each resident as per the requirements of each specialty board. 
• Maintains all alumni files. 
• Updates information on residency website. 
• Attends monthly Residency Coordinator meeting with GME Manager and other facility coordinators. 

Qualifications

Required:
• Work Experience: At least 10 years of relevant work experience
• Specific Skills: Excellent organizational skills, attention to detail, excellent communication skills (verbal and written)

Preferred:
• Education: Bachelor’s Degree, preferably in Business Administration or Healthcare Administration (Applicants with an acceptable combination of relevant experience and education that provides the required knowledge and abilities may be considered).
• Experience working with Medical Residency programs highly desirable. 
• Experience working with New Innovations or other residency management system highly desirable.

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Organization Description

Desert Care Network serves the healthcare needs of the Coachella Valley and Morongo Basin regions in Southern California with three hospitals Desert Regional Medical Center in Palm Springs, JFK Memorial Hospital in Indio and Hi-Desert Medical Center in Joshua Tree. The hospital network provides advanced care with services such as comprehensive stroke care, a cancer center, a Level 1 Trauma Center and the only Level 3 Neonatal Intensive Care Unit (NICU) in the Coachella Valley. Desert Care Network is committed to healthcare equality. Join our team!

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