Office Assistance

Job Description

Job Description

Highland Caregivers LLC

Now Hiring – Part-Time Office Assistant

Location: Old Saybrook, Connecticut
Position: Part-Time Office Assistant
Schedule: Part-Time, Flexible Hours
Industry: Non-Medical Home Care

About Highland Caregivers

Highland Caregivers LLC is a Connecticut-based non-medical home care agency dedicated to providing compassionate, dependable, and professional care to individuals who wish to remain safely and independently in their homes.

We are excited to announce the opening of our new office in Old Saybrook, Connecticut!

We are seeking a friendly, dependable, organized, and motivated Part-Time Office Assistant to help with daily office responsibilities, caregiver coordination, client services, and administrative support.

Position Summary

The Part-Time Office Assistant will provide administrative and clerical support for our new Old Saybrook location. This individual will work closely with Highland Caregivers' management team to assist clients, families, caregivers, and office staff.

The ideal candidate will be professional, personable, detail-oriented, and able to handle multiple responsibilities in a busy office environment.

Key Responsibilities

Office & Administrative Support

• Answer telephone calls, respond to emails, and greet office visitors.
• Perform general clerical duties, filing, scanning, and data entry.
• Maintain organized client and employee records.
• Assist with preparing and processing office paperwork.
• Communicate with the main office regarding daily activities.

Client Services & Scheduling

• Respond to inquiries from prospective clients and families.
• Assist with new client intake paperwork.
• Help coordinate caregiver schedules and staffing coverage.
• Communicate schedule changes and assignments to caregivers.
• Assist with client follow-up and customer service.

Caregiver Recruitment & Employee Support

• Assist with processing caregiver applications.
• Help schedule interviews and employee orientations.
• Collect and organize onboarding documentation.
• Assist with tracking employee training and required paperwork.
• Maintain professional communication with field employees.

Community Outreach & Office Growth

• Assist with promoting Highland Caregivers throughout Old Saybrook and surrounding shoreline communities.
• Help maintain relationships with local referral sources and community organizations.
• Support marketing and community outreach activities as directed.
• Assist with administrative tasks related to opening and growing the new office.

Qualifications

Required:

• Previous office or administrative experience.
• Excellent telephone etiquette and customer service skills.
• Strong organizational and communication skills.
• Ability to multitask and work independently.
• Basic computer skills, including Microsoft Office and email.
• Dependable, professional, and detail-oriented.
• Ability to maintain confidentiality.

Preferred:

• Experience in home care, healthcare, or a related field.
• Familiarity with employee scheduling and recruitment.
• Experience using WellSky or similar scheduling software.
• Knowledge of Old Saybrook and surrounding shoreline communities.

What We Offer

• Flexible part-time schedule.
• Friendly and supportive work environment.
• Training and guidance from an established home care agency.
• Opportunity to help establish a new office.
• Potential for additional hours as the office grows.
• Competitive compensation based on experience.

Join Our Team!

Highland Caregivers is looking for a reliable, friendly, and organized Part-Time Office Assistant who enjoys working with people and helping others.

This is a great opportunity to join a growing non-medical home care agency as we expand into the Old Saybrook community.

Highland Caregivers LLC
Old Saybrook, Connecticut

To Apply: Please submit your resume and a brief description of your relevant experience.

Highland Caregivers LLC is an Equal Opportunity Employer.

Highland Caregivers is a non-medical home care agency located in Waterbury, Old Saybrook CT. We are seeking compassionate individuals to join our team as Caregivers/Companions to provide essential assistance and companionship to individuals promoting their well-being and independence.

Company Description

Highland Caregivers is a non-medical home care agency located in Waterbury, Old Saybrook CT. We are seeking compassionate individuals to join our team as Caregivers/Companions to provide essential assistance and companionship to individuals promoting their well-being and independence.