Medical Secretary

Responsive recruiter Benefits/Perks

• Competitive Compensation
• Great Work Environment
• Career Advancement Opportunities

Job Summary We are seeking a Medical Secretary to join our team! The Receptionists or Medical/Administrative Secretary is the first line of communication for the individuals accessing our services and are an essential component of making our office run smoothly. Medical/Administrative Secretaries are responsible for scheduling appointments, collecting payments, gathering, and updating records by obtaining the appropriate information from clients and setting up the insurance and pay sources in preparation for billing. Being skilled in Microsoft Office and Azalea are necessary to perform the required tasks. A basic knowledge of how insurance works is helpful but not mandatory. Receptionists must have excellent communication and customer service skills, as well as the ability to multitask and stay organized. Responsibilities

• Treat all clients and staff in a welcoming and professional manner.
• Answer phone calls and direct them appropriately.
• Ensure clients complete all paperwork necessary to ensure the intake process

is accurate and efficient. * Obtain complete and accurate client information, including insurance information.

• Collect copays and deductible amounts.
• Verify and update client information at each appointment.
• Fill in cancellations and no-shows with clients on the waiting list.
• Schedule appointments according to office guidelines and providers

preferences.

• Maintaining the provider’s schedules and preparing for the following day.
• Copy and scan client’s hardcopy materials (e.g. ID, referrals, insurance

cards, etc.) into the correct location in Azalea. * Use Azalea software to manage client records; reinforce and uphold patient confidentiality as required by HIPAA.

• Opening or closing the clinic.
• Perform verification of insurance coverage.
• Responsible for operating and maintaining office equipment.
• Inventory supplies/materials as needed.
• Maintain the cleanliness of the reception area.
• Alert supervisor to anticipated or actual problems and/or concerns in a

timely manner, so that preventive measures and/or solutions may be initiated. * Perform other duties as assigned. Qualifications

• • High School Diploma or equivalent.
• • Fluent in the use of Microsoft Word, Excel and other applications.
• • Experience working in a medical health environment as receptionist or

intake personnel.

• • Ability and willingness to work cooperatively with others.
• • Maintains and exercises a high degree of discretion when dealing with

confidential information.

• • Flexibility in workflow
• • Ability to multi-task in high-stress situations
• • Proficient use or ability to learn multiple technology platforms.

Compensation: $41,500.00 - $45,000.00 per hour Join Our Mission to Transform Health and Wellness

CAREERS AT ENCOMPASS WELLNESS & AESTHETICS

At Encompass Wellness, & Aesthetics we believe in creating a workplace where every team member feels valued, supported, and empowered to make a difference. Our mission goes beyond providing healthcare—we’re dedicated to fostering holistic wellness for each client and building a community that champions compassion, respect, and innovation. Why Work With Us When you join Encompass Wellness & Aesthetics, you’re joining a team that’s passionate about making a real impact in people’s lives. We’re committed to providing an uplifting work environment with opportunities for professional growth, teamwork, and personal fulfillment. Meaningful Work Contribute to our mission of holistic wellness and make a genuine impact on client health. Supportive Team Environment Work alongside like-minded professionals in a positive, collaborative workplace. Professional Growth We’re committed to your development, offering opportunities to grow and advance in a people-centered environment. Positive Culture At Encompass Wellness & Aesthetics we believe in creating an inclusive and uplifting atmosphere where everyone’s contribution matters.