HUMAN RESOURCES TECHNICIAN

The City of La Quinta is pleased to announce an opening for a Human Resources Technician in the City Manager's Office. This position is essential to supporting daily Human Resources operations by handling a wide range of technical and administrative duties that help deliver efficient, accurate, and responsive services across the City. Key responsibilities include coordinating recruitment and onboarding activities, assisting with employment eligibility and pre-employment processes, maintaining detailed personnel records, supporting benefits administration, preparing complex documents and reports, and providing general Human Resources support to staff and departments. The role also contributes to employee recognition efforts, assists with records maintenance to ensure compliance and accuracy, and supports risk management activities that help promote a safe and well-functioning workplace. The ideal candidate will demonstrate traits that support success in this role, including being: Adaptable and flexible Collaborative and team-oriented Committed to maintaining confidentiality Customer service-oriented Problem-solver Service-driven

ESSENTIAL DUTIES:

The Human Resources Technician is performs a variety of paraprofessional and technical duties supporting recruitment, employee transitions, benefits administration, compensation and classification, records management, and other essential HR functions. This role supports the effective implementation of City policies and procedures by applying strong HR knowledge and handling sensitive information carefully. Administers employment eligibility verification and maintains accurate files. Assists with coordinating department and/or management activities, project schedules, relaying communications, researching information, and providing related support. Compiles, formats, and proofs complex documents, reports, and other written materials. Conducts and coordinates onboarding for new employees, promotions, board and commission members, elected officials, and volunteers, including preparing and processing all documents and reviewing for accuracy and completeness. Coordinates pre-employment process, including background checks and medical examinations for prospective employees. Ensures accurate recordkeeping and destruction of all employment-related documents. Performs training of new employees in work duties and procedures as assigned. Prepares and processes department agreements, contracts, and purchase order requisitions, including processing invoices. Prepares and processes documents necessary for hiring, separation, transfer, and other related employment activities. Processes insurance enrollment changes and works with benefit providers to resolve employee discrepancies or issues; verifies employee and dependent plan eligibility; answers questions regarding benefits, open enrollment, and related benefits information. Provides administrative support for HR matters, including responding to general inquiries, preparing correspondence, memoranda, reports, processing mail, performing data entry, and maintaining various schedules, records, and logs. Receives and processes leave documentation in accordance with applicable federal and state laws and regulations. Responds to routine salary survey requests, verification of employment, and employment records requests. Reviews, verifies, and processes personnel actions and related documents, including entering information into software and updating and maintaining various databases. Schedules and coordinates recruitment and testing activities; posts advertisements; proctors exams; prepares interview materials; and notifies candidates of status. Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience High School Diploma or GED and two (2) years’ experience related to the area of assignment; or an equivalent combination of education and experience sufficient to successfully perform the job's essential duties.

KNOWLEDGE OF:

Applicable local, state, and federal laws, rules, and regulations. Applicable software (HRIS) systems and applications. Basic benefits administration principles and practices. Basic recruitment principles and practices. Customer service principles. Documentation and record-keeping principles. Human Resources practices and principles. Modern office procedures and equipment. Proper English usage, grammar, and punctuation.

SKILL IN:

Applying applicable local, state, and federal laws, rules, and regulations. Communication and interpersonal skills, as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction. Comprehending and correctly interpreting a variety of informational documents. Maintaining accurate and confidential records. Maintaining confidentiality. Maintaining effective working relationships with peers, public, and staff. Operating a computer and relevant software applications. Operating modern office equipment. Performing basic math computations such as addition, subtraction, multiplication, and division. Preparing written reports and documents. Providing customer service. Reviewing documents for completeness and accuracy.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Incumbents in this position work in an indoor office environment and may experience sitting for extended periods. Positions in this class typically require standing, sitting, walking, reaching, handling, fine dexterity, vision, hearing, and talking. Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently, sitting most of the time.

SELECTION PROCESS

Candidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process, which may include: Oral Exam Supplemental Exercise

IMPORTANT NOTICE

The City of La Quinta employees are registered as Emergency Disaster Workers and must take an oath. In the event of a declared emergency, City employees shall initially remain at work or, if recalled, shall report to work after completing critical personal and family emergency responsibilities. #J-18808-Ljbffr City of La Quinta