CLINICAL ADMINISTRATIVE ASSISTANT II NEUROSURGERY

divh2Clinical Administrative Assistant II Neurosurgery/h2pJob Category: Administrative Support/ppRequisition Number: CLINI025282/ppLocation: Latrobe, PA, USA/ph3Job Description/h3pJob Summary/ppMaintains and logs all Providers and other clinical staffs CME requirements, mandatory training requirements, and performs statistical recordkeeping for the office/department. Performs all tasks associated with a medical assistant and as needed, tasks associated with Ortho Technician. Is responsible to have all educational material updated and in stock. Assist with delivery of essential EHMG communication/participation in daily huddles as needed and as directed by manager. Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers./ppEssential Job Functions/pulliSchedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers./liliFunctions as the administrative assistant to the Orthopedic Surgeon and the Practice Manager./liliMaintains physician PTO/CME schedules and posts these to the master office calendar for staffing/liliMonitors CME credits to ensure completion within the cycle, and records and maintains records for documentations of such/liliMonitors the supply of educational materials and orders/renews at appropriate times. Reviews new educational material when it becomes available as to appropriateness for the practice./liliCoordinates the doctors and NPP office schedules in the PDAs, along with their meeting personal appointments to maintain an efficient flow./liliAccurately takes and records messages relaying them to the appropriate person/liliAssists with coordination of communications and projects related to the orthopedic practices/liliProvides assistance to the Practice Manager/Administrator in maintaining communication among all the offices and teams/liliGathers information from sources during survey process as requested/liliCommunicates the monthly physician schedule to the physicians and other offices within our practice/liliMaintains competencies including timely renewals of all licensure of staff employed by EHO/liliResponsible for all clinical duties of an orthopedic practice/liliRooms the patients/liliDocuments a History Physical and takes any vital signs requested by physician/liliDraws injections and places supplies for such into the patient exam rooms/liliMakes sure x-ray images and readings are available in the exam rooms for the appropriate patients/liliMonitors HIPAA compliancy in the clinic with images and patients names being viewed/liliObtains consents and performs MRSA nasal swabs when requested by physician/liliObtains surgical consent, completes patient intake forms, and schedules dates of surgery for the surgical candidates./liliReviews all preoperative testing prior to surgeries and places such for physician to sign off on/liliReplaces products in each exam room as they are used and maintains an adequate stock of supplies/liliPerforms preauthorizations with the insurance companies of all patients having surgery and relays the auth # to the appropriate department at the hospital and at ortho billing/liliOther duties as assigned./li/ulpRequired Qualifications/pulliHigh School Diploma, GED or higher level of education./liliTwo years of medical/surgical experience in a medical/physician office setting./liliMedical Terminology/liliStrong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment./liliStrong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience./li/ulpPreferred Qualifications/pulliNo preferred qualifications./li/ulpLicense, Certification Clearances/pulliAct 33 with renewal/liliAct 34 with renewal/liliAct 73 FBI Clearance/li/ulpSupervisory Responsibilities/pulliThis position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department./li/ulpPosition Type/Expected Hours of Work/pulliIncumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.)./liliTravel may be expected locally between Excela Health locations./li/ulpLEAN/pulliActively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of ones own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Excelas missions, vision and values./li/ulpAAP/EEO/pulliExcela Health is an Equal Opportunity Employer. It is the policy of Excela Health to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Excela Health will conform to the spirit as well as the letter of all applicable laws and regulations./liliAbility to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below./li/ulpWork Environment/ppEffective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines/ppWhen lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.Essential Absolute Necessity.Marginal Minimal Necessity.Constantly 5.5 to 8 hours or more or 200 reps/shift.Frequently 2.5 to 5.5 hours or more or 32-200 reps/shift.Occasionally 0.25 to 2.5 hours or 2-32 reps/shift.Rarely Less than 0.25 hours or less than 2 reps/shift. - Physical Condition - Essential - Marginal - Constantly - Frequently - Occasionally - Rarely - Never/ppExtreme Heat - x/ppExtreme Cold - x/ppHeights - x/ppConfined Spaces - x/ppExtreme Noise(85dB) - x/ppMechanical Hazards - x/ppUse of Vibrating Tools - x/ppOperates Vehicle (company) - x - x/ppOperates Heavy Equipment - x/ppUse of Lifting/Transfer Devices - x/ppRotates All Shifts - x - x/pp8 Hours Shifts - x - x/pp10-12 Hours Shifts - x - x/ppOn-Call - x - x/ppOvertime(+8/hrs/shift; 40/hr/wk) - x - x/ppTravel Between Sites - x - x/ppDirect Patient Care - x - x/ppRespirator Protective Equipment - x - x/ppEye Protection - x - x/ppHead Protection (hard hat) - x/ppHearing Protection - x/ppHand Protection - x - x/ppFeet, Toe Protection - x/ppBody Protection - x - x/ppLatex Exposure - x - x/ppSolvent Exposure - x/ppPaint (direct use) Exposure - x/ppDust (sanding) Exposure - x/ppEthylene Oxide Exposure - x/ppCytotoxic (Chemo) Exposure - x - x/ppBlood/Body Fluid Exposure - x - x/ppChemicals (direct use) Exposure - x - x/ppMist Exposure - x/ppWax Stripper (direct use) - x/ppNon-Ionizing Radiation Exposure - x - x/ppIonizing Radiation Exposure - x - x/ppLaser/p/div