Project Administrator

Job Description

Job Description

Position Overview

RestoreFast is a national leader in remediation, demolition, restoration, and reconstruction services executing active abatement and restoration scopes across federal military installations. We are seeking a highly organized, self-directed Project Administrator to serve as the operational backbone for day-to-day field activities on base. This is an on-site, base-embedded role — you are the connective tissue between field crews, the project manager, inspectors, and the client. You manage the daily rhythm of the project: crew accountability, inspection coordination, materials, key control, client communication, and end-of-day reporting. This position starts as a 90-day contract with a clear pathway to long-term permanent placement for candidates who perform.

What You'll Own Day-to-Day

•        Track and manage daily crew assignments, schedules, and attendance across all active project work on base

•        Coordinate and confirm inspection schedules with third-party inspectors and base personnel — no inspections get missed

•        Verify inspection completion, document results, and escalate any failed or deferred inspections to the project manager immediately

•        Maintain end-of-day field reports covering crew hours, work completed, inspections, materials consumed, and open items

•        Manage key sign-in/sign-out log for all base facilities — maintain chain of custody and accountability at all times

•        Source and track secondary materials needed for active scopes — coordinate with suppliers and project manager on procurement

•        Serve as the day-to-day point of contact for client representatives on base — handle routine communications, updates, and requests professionally

•        Escalate client concerns, schedule conflicts, or access issues to the project manager with full context and documentation

•        Input and maintain field data in FieldMate project management platform — ensure records are current, accurate, and audit-ready

•        Support project manager with administrative documentation, change order tracking, and file organization

•        Coordinate base access logistics for crew members, subcontractors, and visitors in accordance with installation protocols

Qualifications — Required

•        Must be a U.S. Citizen — required for federal base access and background clearance

•        Must possess a REAL ID-compliant identification (gold star) — non-negotiable for military installation entry

•        Must be local to the installation area — no relocation candidates considered for this role

•        Must be able to pass a federal background check for base access prior to start

•        Valid driver's license with clean driving record — daily on-base driving required

•        Strong organizational skills with the ability to manage multiple moving pieces simultaneously without dropping the ball

•        Clear, professional written and verbal communication — you are client-facing on a federal contract

•        Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new field management software

•        Ability to work independently on base with minimal supervision — this role requires self-direction and ownership

Qualifications — Preferred

•        Prior experience in a construction, remediation, or field operations administrative role

•        Familiarity with FieldMate, Procore, or equivalent project management platforms

•        Experience working on or with federal military installations

•        Background in construction administration, scheduling coordination, or client relations

•        Associate's or Bachelor's degree in business administration, construction management, or related field a plus — not required

Physical & Work Environment

•        On-site, base-embedded role — this is not a remote or hybrid position

•        Must be comfortable working in and around active construction and remediation zones

•        Ability to walk job sites, access work areas, and perform light physical activity as needed

•        Standard 40-hour work week; schedule aligned with project operations on base

Compensation & Path to Permanent

•        $25.00 per hour — paid weekly

•        40 hours per week, consistent schedule

•        90-day contract period with structured performance review

•        High-performing candidates convert to full-time permanent employment with RestoreFast

•        Full-time permanent benefits include health, dental, and vision insurance, paid time off, and company holidays

•        Career growth pathway into Project Coordinator, Assistant Project Manager, and beyond