Administrative Assistant V

Overview / Responsibilities

Wood is recruiting for an Administrative Assistant V in Houston, Texas. This is a contract position and is temporary in nature, with a planned contract duration of 6 month with opportunity of extension, within a Wood Client Company and their offices. 

The main function of an Administrative Assistant/Executive Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office. Wood offers health benefits, 401k, vacation and more.

Authorization to work lawfully in the US without sponsorship from Wood is required

Office Management:

• Coordinate employee / contractor onboarding and offboarding to support supervisors
• Update onboarding and offboarding documentation – templates, procedures, presentations, etc.
• Maintain project office plan, coordinate office moves (including coordination with facility and contractor’s offices) – office furniture, computer equipment, ergo equipment, etc.
• Support large meeting / workshop organization including room booking, facility support, catering, etc.
• Maintain team's Business Continuity Plan and share with Leadership Team
• Owner of purchase card for miscellaneous purchases; manage statements and processing
• Manage office supplies, including coordination with facility to ensure café, medical, and office supplies are stocked, special order supplies (align with compliance office procedures)
• Floor warden for 17th floor
• Facilitate IT & ergo equipment requests between team and business unit support

Business Administration:

• Plan and coordinate project teambuilding events, special events, town halls, etc.
• Maintain project organization chart, email distribution lists, and project roster
• Manage access to project’s Workplace site
• Collaborate with other business unit OA’s to align administrative documents and procedures
• Maintain current administrative documents and procedures on project SharePoint site
• Serve as back-up for other business unit administrative support
• Subject matter expert to prepare and format formal documents and presentations

Qualifications

Qualifications/Skills:

• 10+ years of related experience required
• High School Diploma or GED required
• Prior experience in document management/document management system required
• Proficient user of the following software:
• MS Office Suite (Excel, PowerPoint, Word)
• MS Teams
• OneNote
• SharePoint
• Power BI

Education:

• High School Diploma or GED required

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.