Sales & Marketing Coordinator

Discover Long Island is seeking a highly organized, proactive, and detail-oriented professional to support the day-to-day operations of our sales and marketing departments. This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing multiple projects simultaneously, and takes pride in keeping teams organized, connected, and moving forward. The ideal candidate is a collaborative team player with strong communication and administrative skills, capable of supporting a wide range of initiatives including marketing campaigns, industry events, trade shows, sales programs, partner communications, and departmental operations. A positive attitude, adaptability, and the ability to manage competing priorities with professionalism and efficiency are essential for success in this role. Core Department Support Provide administrative, operational, and coordination support for Discover Long Island’s sales and marketing departments. Coordinate meetings, schedules, materials, notes, reports, and general department workflow. Maintain organized digital files, contracts, presentations, collateral, invoices, and supporting documentation. Process purchase orders, invoices, billing reconciliation, budget tracking, and spreadsheets. Support communication and follow-up with vendors, partners, clients, and stakeholders. Track projects, deadlines, approvals, and deliverables across departments. Assist with reports, presentations, recaps, and internal materials. Support trade shows, events, activations, hosted programs, and department initiatives as needed. Provide operational support during staff travel and high-volume periods. Marketing Support Responsibilities Support paid media campaigns, promotional initiatives, and brand partnerships across digital, social, broadcast, print, and related channels. Assist with campaign coordination, asset organization, approvals, vendor deliverables, and reporting documentation. Organize media proposals, insertion orders, contracts, and campaign materials. Assist with marketing communications, social media, website updates, and promotional support as assigned. Sales Support Responsibilities Support sales initiatives including trade shows, sales missions, webinars, FAM tours, networking events, and hosted programs. Utilize CRM systems, Cvent Planner Navigator, and sales databases to manage leads, records, research, and follow-up. Assist with itineraries, presentations, proposals, and sales collateral for meetings, conventions, sports, and group travel opportunities. Assist with sales newsletters, prospect communications, and partner outreach through platforms such as Mailchimp. Track lead activity, proposal timelines, and partner responses. Attend industry events and partner meetings as required to support relationship development. Submit resume and cover letter to View email address on click.appcast.io #J-18808-Ljbffr