Payroll Clerk

Job Description

Job Description

Payroll Clerk
South Bend, IN

Position Overview
Administered all functions of the time and attendance payroll system for a union workforce, ensuring accurate payroll processing through reconciliation of employee hours, incentive pay, and production data.
Partnered closely with Human Resources to ensure all payroll activities complied with union agreements, employment policies, and benefits practices.

Key Responsibilities
Managed daily payroll operations within ADP eTime, including inputting, reviewing, and clearing timecard exceptions
Collaborated with supervisors and operators to verify employee hours, production data, and incentive pay for payroll accuracy
Reconciled daily payroll and production summaries, ensuring alignment between timekeeping and manufacturing systems
Entered and maintained production data in the time and attendance and manufacturing systems
Prepared shift summaries and maintained detailed spreadsheets to support operational planning
Tracked, documented, and processed payroll adjustments using supervisor-approved documentation
Resolved payroll discrepancies and responded to employee inquiries regarding timecards, pay, and adjustments
Partnered with HR to ensure payroll processing adhered to union contracts and benefits practices
Maintained accurate tracking and reconciliation of union dues payments
Conducted payroll audits to ensure accuracy, compliance, and process integrity
Supported process improvement initiatives between operations and payroll to enhance efficiency and accuracy
Trained and supported team members on payroll processes and system usage
Generated and distributed payroll and operational reports as needed
Documented internal payroll processes and maintained organized records
Performed additional administrative tasks such as label printing, static record reviews, and other assigned duties
Assisted with basic accounting-related tasks as needed

Skills & Experience
1+ years of experience with ADP eTime or similar payroll/timekeeping systems
1+ years of experience working in a union environment
Advanced proficiency in Microsoft Excel (data tracking, reconciliation, and reporting)
Strong attention to detail with experience in spreadsheet-based data management and reconciliation
Ability to manage multiple priorities and meet daily deadlines in a fast-paced environment
Strong problem-solving skills with the ability to identify and resolve discrepancies independently
Excellent written and verbal communication skills with employees, supervisors, and cross-functional teams
Experience in a manufacturing environment and exposure to SAP (preferred)

Education
High School Diploma or equivalent required
Some college coursework in accounting, business, or a related field preferred