Procurement Agent 1 - Herbert Wertheim College of Medicine

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary The Herbert Wertheim College of Medicine is currently seeking a Procurement Agent 1 to join our team of professionals. Duties Include Serves as the primary point of contact for all Herbert Wertheim College of Medicine (HWCOM) vendors. Liaises with vendors to resolves issues that may arise associated with processing invoices and purchase orders. Assists with the preparation, review, distribution, and maintenance of documentation related to various financial operations processes such as purchasing and accounts payable. Assists with monitoring and maintaining the HWCOM finances; makes sure invoices are paid on time using various payment methods. Assists with systemically entering, tracking and processing expenses. Prepares orders and processes purchase orders and change orders. Procures commodities and services in accordance with State law and University rules, regulations and policies. Assist with the contract review process to ensure compliance with University, State and local laws as needed. Collaborates with HWCOM units to reconcile expense transactions, maintain accurate records, verify payment records, review invoices, and record receipts. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. Responsible for a variety of routine internal inquiries concerning account status, researches and finds resolutions for discrepancies, and provides updates to departments. Assists with monthly status and closings reports. Performs related duties as required or assigned by supervisor. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Makes recommendations on purchasing actions and methods, and prepares and maintains supporting documentation. Assists with the supplier registration process as needed. Minimum Qualifications High school diploma or equivalent and five (5) years of related experience; OR Bachelor's degree and one (1) year of experience; OR five (5) years of experience; OR an equivalent combination of relevant education and/or experience. Desired Qualifications Previous experience tracking data and processing invoices preferred. Job Category Staff Advertised Salary $40,000 - $44,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements Expanded Background Check How To Claim Vet Preference Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows: Veterans with a VA service-connected disability Spouses of veterans with permanent and total service-connected disability Honorably discharged veterans with wartime service. 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