Administrative Specialist III

Administrative Specialist III

Position Details

Position Title - Administrative Specialist III

Division/College - College of Law

Department - College of Law

Location - Moscow

Posting Context Statement - This position is a member of the Admission Office staff team in the College of Law. The Administrative Specialist serves as the first point of prospect/applicant and incoming student contact and resolves issues or appropriately directs inquiries to College of Law Directors at the two locations – Moscow and Boise. They will support the admissions team and will play a vital role in organizing our law classes.

Position Overview - The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Unit URL - College of Law – University of Idaho Law

Position Qualifications

Required Experience - Three years performing administrative or office support functions

Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials

Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education - High School Diploma or equivalent

Required Other - Ability to travel within the region regularly throughout the year

Additional Preferred - Associate's, Bachelor's or other college-level degree program

Providing customer service

Providing reception

Using complex software (such as financial and personnel records management systems) while completing administrative tasks

Managing calendars and/or scheduling

Interpreting, applying, and explaining complex information such as regulations, policies or services

Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements

Experience working with faculty, staff, and students in a university office setting

Experience collecting and compiling data

Experience handling confidential information and using discretion when handling highly sensitive information

Balancing a workload of assigned tasks to meet multiple deadlines

Experience with document or records management

Physical Requirements & Working Conditions - None

Degree Requirement - Listed degree qualification is required at time of application

Posting Information

FLSA Status - Non-Exempt

Employee Category - Classified

Pay Range - $22/hour or higher DOE

Type of Appointment - Fiscal Year

FTE - 1

Full Time/Part Time - Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date - 05/12/2026

Closing Date

Open Until Filled - Yes

Special Instructions to Applicants - Applications received by May 26th, 2026 will receive first consideration.

Applicant Resources -

Background Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Resume/CV
2. List of References
3. Letter of Qualification

Optional Documents