Development Events Coordinator - Temporary

Provide hands‑on project management and production support for The Very ’Rary and Art Dinner Become familiar with existing event plans, timelines, budgets, contracts, vendor relationships, and outstanding deliverables Maintain event timelines, production schedules, task lists, run‑of‑show documents, and other planning materials Track deadlines and deliverables across internal teams, vendors, and event partners Coordinate event logistics, including layouts, guest flow, rentals, equipment, deliveries, staffing, load‑in, and load‑out Support contingency planning and troubleshoot production and logistical challenges Serve as a key point of contact for vendors, contractors, sponsors, and event partners Coordinate schedules, deliverables, access, contracts, invoices, and logistical requirements Coordinate in‑kind partners and donated goods or services Track and fulfill sponsorship benefits, including signage, activations, tickets, hospitality, and recognition Assist with event budget tracking, invoices, expenses, payments, and financial commitments Maintain organized event files, vendor documentation, contracts, and production materials Support post‑event reconciliation, documentation, and wrap‑up Provide significant on‑site support during event production, load‑in, execution, and load‑out Oversee assigned areas of event operations and coordinate staff, volunteers, vendors, and contractors Troubleshoot issues in real time and help ensure a seamless experience for guests, donors, sponsors, and partners Requirements 3+ years of professional experience in event management, event production, fundraising events, hospitality, or a related field Demonstrated experience managing complex events involving multiple vendors, stakeholders, deadlines, budgets, and logistical requirements Strong project management and organizational skills, with exceptional attention to detail and follow‑through Ability to quickly step into active projects, assess priorities, and move work forward with minimal supervision Strong communication, problem‑solving, and interpersonal skills, with the ability to remain calm and adaptable under pressure A hands‑on, collaborative approach and willingness to jump in wherever needed Strong aesthetic sensibility and commitment to exceptional guest experiences Proficiency with Microsoft Office, Google Workspace, and/or project management platforms Experience with Teamwork or similar software is a plus Availability to work evenings and weekends as required by the event schedule Ability to work outside in Central Texas weather Ability to lift 20–30 lbs. Core Competencies Demonstrates expertise in event management and production, with a strong focus on project coordination, vendor relations, and logistical execution. Proficient in budget tracking and maintaining organized documentation to ensure successful event outcomes. Highest-signal resume keywords Event Management Project Management Vendor Coordination Budget Tracking Logistical Planning Hard Skills Event Production Budget Management Timeline Management Task List Coordination Contingency Planning On‑Site Event Support Guest Experience Enhancement Problem‑Solving Attention to Detail Aesthetic Sensibility Soft Skills Strong Communication Interpersonal Skills Adaptability Under Pressure Collaborative Approach Calmness in High‑Pressure Situations Industry Keywords Event Logistics Fundraising Events Hospitality Stakeholder Management Vendor Relationships Tools & Technologies Microsoft Office Google Workspace Project Management Platforms Teamwork Software #J-18808-Ljbffr Jobtailor