Workplace Operations Coordinator

Job Description

Job Description

Workplace Operations Coordinator
Tampa, FL
Direct Hire

TempExperts is seeking a Workplace Operations Coordinator to support office services and facilities operations for a professional services firm in Tampa, FL . This hands-on role supports a professional, safe, and well-functioning workplace through office maintenance coordination, vendor communication, mailroom and reception support, workspace setup, and conference technology assistance.

The ideal candidate is organized, proactive, service-oriented, and comfortable managing administrative tasks while addressing day-to-day office and facilities needs.

Responsibilities:

• Maintain the overall appearance, organization, cleanliness, and functionality of the office through regular inspections and follow-up.
• Coordinate with building management, cleaning vendors, maintenance providers, and other vendors regarding office and building services.
• Assist with light office maintenance, including furniture repairs, light bulb replacement, equipment checks, and scheduling preventive maintenance or repairs.
• Maintain records related to office equipment, warranties, maintenance schedules, HVAC systems, and monthly reporting.
• Coordinate office moves, employee relocations, and workspace setup for new hires.
• Manage office supply inventory, ordering, distribution, and vendor quotes as needed.
• Support mailroom, records, copy/reproduction, fax, and offsite storage functions.
• Provide reception coverage, including answering and transferring calls, greeting visitors, handling service requests, and scheduling conference rooms.
• Set up, test, monitor, and provide basic troubleshooting support for audio/video conferencing, phones, and related office technology.
• Assist with office safety checks, cost recovery documentation, and additional office services projects as assigned.

Qualifications:

• High school diploma or GED required. Some college, trade school, or related training preferred.
• Prior experience in office services, workplace operations, facilities coordination, building maintenance, mailroom, or administrative support preferred.
• Experience in a law firm or other professional services environment is a plus.
• Experience with video conferencing, audio/visual systems, VOIP, mailroom/reproduction services, or basic office technology troubleshooting is preferred.
• Strong organizational, communication, customer service, and multitasking skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Ability to work independently, prioritize competing needs, follow procedures, and interact professionally with staff, vendors, clients, and building management.

Perks:

• Direct Hire opportunity with an established professional services organization.
• Hands-on role with a mix of office operations, facilities coordination, and technology support.
• Collaborative, service-focused work environment.

TempExperts is an Equal Opportunity Employer.