Finance and HR Compliance Manager

Position SummaryThe Payroll, Finance, HR Administration & Compliance Manager is responsible for payroll processing, financial administration, human resources administration, and regulatory compliance across the hotel. This position serves as a key member of the management team, ensuring accurate payroll execution, sound financial controls, effective employee administration, and compliance with all federal, state, and local employment regulations.The role requires a highly organized, detail-oriented professional capable of managing multiple functions while supporting operational excellence, employee engagement, and financial integrity.Duties and ResponsibilitiesPayroll ManagementManage and complete the payroll process for all hotel employees.Ensure accurate and timely processing of bi-weekly, and off-cycle payrolls.Review employee timekeeping records, overtime calculations, PTO accruals, and payroll adjustments.Maintain payroll records and ensure compliance with wage and hour laws.Coordinate payroll tax reporting and filings.Manage garnishments, deductions, benefits deductions, and payroll reconciliations.Prepare 401k and retirement deductions, reconciliations and reportingCalculate and prepare workers compensation monthly insurance paymentsRespond to employee payroll inquiries and resolve discrepancies promptly.Prepare payroll-related reports for executive management and ownership.Assist with third party audits related to payroll and finance.Finance AdministrationMonitor labor costs and departmental payroll expenses.Prepare labor reports, forecasts, and budget tracking reports.Prepare and maintain the daily bank and cash/credit card reconciliations.Support annual budgeting and forecasting initiatives.Ensure proper internal controls are maintained for financial transactions.Assist in audits and provide supporting documentation as required.Maintain financial records in accordance with company policies and accounting standards.Compliance ManagementEnsure compliance with federal, state, and local labor laws and employment regulations.Maintain compliance with California wage and hour requirements.Monitor required workplace postings, policies, and employee notices.Coordinate harassment prevention, safety, and compliance training programs.Ensure compliance with OSHA, workers' compensation, and workplace safety requirements.Conduct internal audits of payroll, HR records, and compliance documentation.Develop and update company policies and standard operating procedures.Assist with trainings needed for the hotel.Maintain the MLCP tracker (Maintenance Contracts, Leases, Insurance Compliance and Permits) for the hotelServe as the primary liaison during labor, payroll, HR, and regulatory audits.Leadership ResponsibilitiesPartner with department heads to support workforce planning and labor management.Provide guidance on employment policies, procedures, and compliance matters.Promote a positive workplace culture focused on accountability, engagement, and service excellence.Train managers on HR, payroll, and compliance best practices.Support strategic initiatives that improve operational efficiency and employee satisfaction.QualificationsEducation & ExperienceBachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field preferred.Minimum 5 years of progressive experience in payroll, HR administration, finance, or compliance management.Hospitality industry experience strongly preferred.Experience with payroll systems, HRIS platforms, and accounting software.California employment law knowledge required.Knowledge, Skills & AbilitiesStrong knowledge of payroll administration and wage and hour regulations.Understanding of accounting principles and financial reporting.Knowledge of federal, state, and local employment laws.Exceptional organizational and analytical skills.Strong attention to detail and confidentiality.Advanced proficiency in Microsoft Excel and business software applications.Excellent verbal and written communication skills.Ability to manage multiple priorities in a fast-paced hospitality environment.Demonstrated problem-solving and decision-making capabilities. #J-18808-Ljbffr Sunset-Tower-Hotel