Contract Specialist - Procurement

Job Description

Job Description

Essential Job Duties and Responsibilities:

• Working independently, performs bids solicitation for high level transactions and processes RFP’s as well as conducts review of proposals and prepares bid analysis 
• Responsible for ensuring regulatory compliance including but not limited to, NY State Division of Community Renewal (DHCR), Federal and corporate rules and regulations 
• Conducts contract negotiations and redlining of contracts and completion of contracts
• Assists with development of new process which drive operational efficiencies and reduce cost 
• Reviews, drafts and negotiates a variety of high-level agreements, including MSAs, Short, & medium form agreements, nondisclosure agreements, and services agreements
• Assists with Sourcing Strategy, Sourcing Documentation and Creation, Sourcing Event Execution, Negotiation and Supplier Selection, Sourcing Implementation 
• Helps enforce all procedures and policies for Contracts and Purchasing 
• Manages suppliers and resolve performance issues having an impact on costs and customer service
• Assists in managing contracts databases, track contract term dates to avoid disruption of services
• Provides redlined recommendations and negotiate directly with supplier reps.
• Assists in the tracking and reporting of key functional metrics to reduce expenses and improve effectiveness
• Assess, manages and mitigates risks and helps drive costs savings
• Works with Risk Management Department to coordinate contractual insurance requirements (COI)
• Interacts with key stakeholders and helps ensure collaboration among all department with respect to contract and purchase of materials and supplies 
• Serves as the point of contact for internal stake holders on contractual matters
• Assists with transformation activities and monitoring compliance. 
• Processes purchase orders and interact with suppliers to help meet corporate material needs 
• Provides resolution to any Procurement Dept. complaints and issues that may arise 
• Provides suggestions to improve productivity, quality, and efficiency of operations 
• Ensures timely acquisitions of products or service requirements from known sources of supply
• Performs related duties as required

Educational Requirements:

• Bachelor’s degree in Business Administration and 3+ years of contract and purchasing or related experience

Work Experience and Minimum Requirements:

• Experience reviewing, drafting and negotiating a broad range of commercial contacts. 
• Experience with RFP’s Bid Leveling and Excellent drafting, negotiating and analytical skills.
• Proficient with MS Office Suite 
• BidNet experience a plus
• Yardi experience a plus
• Strong leadership capabilities and influencing skills, 
• Good verbal and written communication skills, 
• Ability to partner with employees at all levels of the organization 
• Ability to demonstrate sound judgment in ambiguous situations. 
• Ability to work independently while being able to contribute successfully to cross-functional team. 
• Ability to manage multiple projects simultaneously to meet deadlines. 
• Must be flexible and possess great organizational skills. 
• Enthusiastic and results orientated 
• Discreet with good judgment

Testing:

• Drug screening, as permitted by, and consistent with, applicable law.

Physical Requirements: 

Persons performing service in this position classification may routinely exert up to 50 pounds of force to lift, carry, push, pull, or otherwise move objects. This type of work will involve regular walking or standing for extended periods of time. It may involve stooping or bending. Handling and working with various materials and objects are important aspects of this job.

Reasonable accommodations may be made to enable a person to perform the essential functions of the job.

Riverbay Corporation is an Equal Opportunity Employer.