Property Administrator

Reports to: Marina General Manager

The Property Administrator will maintain the marina's accounting, financial, and administrative records, working closely with both property management and corporate accounting teams. The Administrator will create and analyze financial reports, verify compliance, ensure accurate transactions and reporting, and ensure all marina records and files are well organized and maintained. This position requires the team member to work 5 days per week and 8 hours per day. Seasonal schedule changes may take place at management discretion.

Duties and Responsibilities:

1. Assist Marina Manager and Operations Team in maintaining accurate dock walk, rent roll, & occupancy reports
2. Oversee and manage the marina store inventory
3. Ring up customers for their slip rent and ship store purchases
4. Enter data, maintain records, and create reports for AR and AP functions
5. Coordinate, maintain records, and process all vendor & customer invoices, refunds, deposits, forms, & statements
6. Complete sales tax forms, and government reporting forms
7. Maintain and audit cash drawers and petty cash
8. Communicate to DLQ customers on A/R collections and post finance charges
9. Conduct reconciliations on all accounts as needed
10. Assists with weekly vendor check runs
11. Monthly financial reports to upper management and handle all inventory reconciliations, physical counts, and coding
12. Conduct daily banking activities, including delivery of bank deposits and producing cash reconciliation reports
13. Onboard new employees, ensuring that all forms, paperwork, and inquiries are properly handled
14. Basic filing and record keeping, as needed
15. Perform other general office and administrative duties as needed

Minimum Qualifications and Requirements:

1. Minimum of five (5) years of experience in bookkeeping
2. Acts with the highest level of integrity
3. Positive attitude
4. Expert level of proficiency with understanding and analyzing financials statements is required
5. Advanced level of proficiency in Microsoft Office products, especially Excel, is required
6. Experience working with POS systems preferred
7. Proficient knowledge of QuickBooks and MS Office Suite
8. Professional conduct and communication skills
9. Ability to quickly learn new software programs
10. Strong work ethic and personal commitment
11. Ability be a self-starter and work independently
12. Must have strong organization skills and ability to prioritize work
13. Adaptable to a fast-paced environment
14. Associates degree required

Physical Requirements:

• Lift up to 50 lbs
• Carry up to 50 lbs
• Work around water
• Work in tight spaces
• Stand, walk, sit, push, pull, bend, kneel, squat, twist, reach, grasp

Company Summary:

TopSide Marinas was cofounded in 2020 as a family-owned company that acquires, owns, and operates high-quality marinas across the country. Our mission is to foster a high-quality environment where our members and guests can create lifelong memories, relax, enjoy life, and be healthy. Each of our marinas provide exceptional service, hospitality, and enthusiasm to serve your needs on and off the water. We want our members and guests to feel right at home. We care about the property's team members by providing competitive wages, excellent healthcare coverage, and supporting a hospitable culture.

• Medical
• Vision
• Dental
• 401(k) with company match
• PTO
• Holiday Pay