Administrative Associate II - A&R60083378

Agency Dept of Natural and Cultural Resources

Division

Archives , Records

Job Classification Title

Administrative Associate II (S)

Position Number

60083378

Grade

NC02

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit We encourage you to apply to become a part of our team.

Description of Work

This Administrative Associate II provides direct records storage services to state government agencies. This employee is part of a work unit responsible for conducting the day-to-day operations of the State Records Center’s three facilities.

All Administrative Associate IIs are expected to handle a proportion of the work of the unit as defined in annual work plans. The unit processes approximately 5,000 individual files through reference services, and approximately 15,000 boxes through transfer, shelving, and disposition per year. They provide services to state government employees and the general public over the phone, by email, and in person on a daily basis. They assist with facility management, including security. All staff members are responsible for maintaining the integrity and confidentiality of records in section storage.

Key Responsibilities include but are not limited to:

- Assists in receiving records from state agency offices by receiving, preparing, and delivering orders for transfer supplies (boxes, tape, and labels), going to Raleigh-based offices to pick up records, and by receiving deliveries from offices located outside Raleigh.
- Provides related services at request to the Records Description Unit when it receives local government records. Once the records are received, the employee is responsible for shelving the records according to established procedures.
- Provides access to the records in storage, primarily to the agency that created the records, and occasionally to authorized third parties.
- Replaces records that have been pulled out of storage for use (refiles), and places records newly found by the creating agency that were not transferred originally (interfiles).
- Assists with the identification and removal of records approved for destruction or transfer to the custody of the State Archives.
- Provides guidance to records creators, specifically on matters of preparing records for storage, retrieval (and return to storage), and disposition.

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $31,200.00 - $40,000.00

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Strong attention to detail and ability to accurately perform records storage, retrieval, shelving, refiling, interfiling, and disposition-related activities while maintaining the integrity and confidentiality of records.
• Ability to work effectively both independently and cooperatively as conditions warrant, prioritize assigned work, and adapt to changing operational needs.
• Ability to use computers and related software, including commonly available and internally developed applications
• Ability to communicate and interact effectively with internal and external staff and the public.
• General knowledge of state government organization and functions.

Position/Physical Requirements

• Must be available to work the schedule of Monday - Friday 8:00am - 5:00pm.
• Must have the ability to perform a high degree of physically demanding work with or without reasonable accommodation on a daily basis and for extended periods, including lifting, carrying, pushing, pulling, shelving, retrieving, and moving records boxes weighing up to 50 pounds. Work may involve moving large quantities of boxes, including approximately 1,000 boxes in a day, and working from floor level to heights exceeding 10 feet.
• Must be able to safely operate and maneuver vehicles and material-handling equipment, including a two-ton truck, manual and motorized pallet jacks, and fully loaded carts weighing up to 500–1,750 pounds, including in confined spaces, loading docks, and other tight areas.
• Must be able to work safely and effectively in crowded, dusty, and minimally environmentally controlled conditions, including indoor and outdoor environments, and to follow established safety procedures when performing physical work and operating equipment.
• Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment.
• Must have or have the ability to obtain safety training on equipment, as required.

This position is located at:

215 N. Blount St.

Raleigh, NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma

AND

one year of administrative experience;

OR

an equivalent combination of education and experience.

Section/Unit Description

The primary purpose of the Government Records Section is to develop and administer a comprehensive consultative program for the management of records in state and local government and within the community college and university systems in North Carolina, as required by G.S. 121 and 132. The Government Records Branch assists the entities of state and local government in all areas of recordkeeping activities and responsibilities, especially regarding electronic records, consulting on retention issues (especially in their legal dimensions), on suitable media for the maintenance of records, and on the efficient organization and management of paper and electronic records.

The primary purpose of the State Agency Services Unit is to administer the day-to-day operations of the State Records Center, including the management of three storage facilities. The unit consists of seven employees. The staff of the unit consults with state officials regarding the application of records retention and disposition schedules, helping to ensure the orderly destruction of records no longer required for business continuity purposes and the preservation of those records of historical importance as required by G.S. 121 and 132. The State Records Center is responsible for collecting, storing, and providing references services for inactive state agency records stored in the storage facilities.

Division Description

The Division of Archives and Records seeks to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. We document the history and culture of our state through diverse collecting. We protect citizen rights and promote government transparency by providing equitable access and stewardship for public and historical records. We broaden understanding and engagement in North Carolina’s rich history through outreach and collaboration.

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Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.
• Be sure to complete the application in full . Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION:

N.C. Department of Natural and Cultural Resources

Division of Human Resources

109 E. Jones Street, Raleigh, NC 27601

Phone: View phone number on aiapply.co

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Mary McClintock

Email:

View email address on aiapply.co