Document Controls Specialist - Kiewit Power Constructors

Document Controls Specialist - Kiewit Power Constructors

Location: Homer City, PA, US Requisition ID: 181383 Job Level: Mid Level Home District/Group: Kiewit Power Constructors District Department: Document Controls Market: Power Employment Type: Full Time

Position Overview: As a Document Control Specialist, you will manage and maintain project document control systems by logging, routing, and distributing documentation to the appropriate team members. You will work independently to ensure documents are accurately processed while collaborating with project staff to support workflow efficiency. In this role, strong communication, organization, and the ability to coordinate multiple tasks on deadline are essential.

District Overview: Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant and solar projects throughout North America.

Location: The position is based on-site at our project location in Homer City, PA.

Responsibilities:

• Maintain the Project Document Control Program throughout the full project lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard-copy documents.
• Oversee proper approval processes, document maintenance, distribution, and retention policies.
• Reproduce documents as needed and prepare reports, addendums, and related documentation.
• Track and maintain records of all incoming document transmittals and prepare outgoing transmittals.
• Ensure all system documents remain accurate, up-to-date, and properly maintained.
• Perform process audits to verify accuracy and completeness of controlled documentation.
• Assist internal teams, external customers, and vendors with information requests.
• Participate in corrective and preventive action activities and related investigations.
• Guide and support the team managing document flow and distribution at the project site.
• Train project personnel on document control standards, workflows, and systems.
• Safeguard sensitive and confidential information.
• Perform additional duties as assigned by project management to support company goals.
• Demonstrate punctuality and reliability for scheduled work shifts.
• Collaborate effectively and work cooperatively with team members and stakeholders.
• Sit for extended periods (up to eight hours) as required for the role.
• Manage multiple competing priorities in a high-pressure environment while maintaining a customer-focused mindset.
• Consistently meet deadlines and produce accurate work.

Qualifications:

• Basic knowledge of Electronic Document Management Systems (EDMS)
• Knowledge of records/information management principles and their methodologies is an asset
• Proficient in Microsoft Office.
• Knowledge of SharePoint and InEight software is a plus!
• Willing to perform a variety of tasks and learn new skills
• Be detailed oriented, flexible, and highly motivated.
• Possess excellent interpersonal, written, and verbal communication skills.

Other Requirements: Regular, reliable attendance Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status.