Staff Accountant

Staff Accountant Cashier

The Staff Accountant Cashier is responsible for accurately receiving, processing, recording, and safeguarding payments received by the University. This position provides professional customer service to students, parents, employees, and other members of the University community while ensuring that all financial transactions are handled in accordance with university policies, procedures, and internal controls.

Examples of Duties

• Receive and process payments, including cash, checks, money orders, and other approved forms of payment.
• Accurately post payments to students and departmental accounts using the University's financial and student information systems.
• Issue receipts and provide appropriate documentation for all transactions.
• Balance daily cashier activity and reconcile cash, checks, and other payments to system totals.
• Prepare daily deposits and ensure funds are properly secured and submitted for deposit in accordance with university procedures.
• Research and resolve payment discrepancies, unidentified payments, and posting errors.
• Assist students, parents, employees, and departments with questions regarding payments, accountancy, and cashiering procedures.
• Maintain accurate records and support documentation for all financial transactions.
• Ensure proper handling and safeguarding of university funds.
• Follow established internal controls, cash-handling procedures, and separation-of-duties requirements.
• Maintain confidentiality of student, employee, and financial information.
• Assist with departmental deposits and verify that appropriate supporting documentation is provided.
• Communicate discrepancies or unusual transactions to the Head Cashier or supervisor promptly.
• Assist with month-end and fiscal year-end activities as requested.
• Maintain an organized and secure cashier workstation.
• Provide courteous, professional, and timely customer service.
• Perform other duties as assigned.

Typical Qualifications

• High school diploma or equivalent required; associate degree or college coursework in accounting, business, or a related field preferred.
• Previous cashiering, banking, accounting, or cash-handling experience preferred.
• Experience working in a college or university business office is a plus.
• Ability to accurately handle and account for large volumes of financial transactions.
• Strong mathematical and reconciliation skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with Banner or another higher-education financial/student information system preferred.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.

Supplemental Information

This position operates in a professional office environment and requires regular interaction with students, parents, faculty, staff, and other members of the University community. Additional hours may occasionally be required during registration, fiscal year-end, audits, or other peak operational periods.