Project Coordinator

Job Description

Job Description

Description:

JOB TITLE

PROJECT COORDINATOR

WORK LOCATION

BURBANK, CA

GENERAL JOB DESCRIPTION

The Project Coordinator is the communication and implementation liaison between all the stakeholders involved in the project and is a major contributor and leader within the team. The Coordinator monitors design, material procurement, and tracking, and production while facilitating the flow of information to all stakeholders.

RESPONSIBILITIES

· Acts as liaison between project managers, team members, and vendors to maintain open and constant communication.

· Works proactively with the project team as a key point-of-contact, acts to improve workflow, and identifies and resolves issues that involve all aspects of the project.

· Provides updates on project progress to stakeholders.

· Ensures team members have the necessary resources to complete tasks.

· Coordinates the creation of models and mock-ups necessary to support and further develop the project concept.

· Visit and travel, as needed, to vendor shops to facilitate reviews, sample approvals, and meetings with the team.

· Facilitates the development strategies for project design, production, and installation.

· Develops and maintains coordination lists to ensure proper status and tracking for the project team.

· Assists with project documentation, such as transmittals and submittals, to track production items.

· Schedules meetings and reviews with stakeholders to ensure the project remains on schedule and budget.

· Ensures project team lists, agendas, and meeting minutes are prepared and distributed.

· Ensures documentation is up-to-date on sharing platforms, e.g., Box, Dropbox, and SharePoint, to ensure project details are available for working and historical reference.

· Assists with turnover documentation to ensure the project meets all deliverables at the conclusion of the project.

· Facilitates the flow/exchange of information by assisting team members with research and analysis.

· Supports planning, procurement, and tracking of materials and parts moving through the fabrication shop.

· Duties may also include other responsibilities supporting the Office Manager and Director of Finance.

AOA Company Information

About Us

From hospitals and astronaut training facilities to restaurants, hotels, and attractions, AOA creates memorable and purpose-driven destinations that surpass expectations and resonate across audiences. As the leading design, production, and project management firm, our team is made up of experts with multifaceted skills that translate across departments, fields, and industries. We handle all aspects of the project life cycle from concept to completion. In short, AOA is as remarkable as the projects we support, and we welcome those who live and work with dedication to quality to join our team.

Benefits and Culture

At AOA, we take our work and fun very seriously, which is why we prioritize our team members above all else. Our culture is built on mutual respect, transparency, and the recognition that we all have personal lives and real obligations outside of work. We support our team members as people first, because we all do our best when we’re at our best. We are proud to provide a robust PTO package, a variety of insurance coverages, and both paid maternity and paternity leave. Our benefits include health and wellness benefits, commuter benefits, special reimbursements for cell phone use, athletic classes, and more. Ultimately, our company is nothing without our team members, and we do all we can to foster an inclusive, supportive, and high-spirited culture.

Core Values:

AOA Vision - To dream, create, and build global experiences of a lifetime.

AOA Mission - To create and build innovative and transformative experiences that astonish and exceed

At AOA, we expect that all employees embrace and uphold our Company Values:

Our Communication is rooted in authentic respect. We recognize that transparency is necessary for building trust and that professionalism is a shared responsibility in all situations.

Our Quality is the gateway to repeat business. We go above and beyond every project to exceed expectations and introduce innovation to novel challenges.

Our Leadership is empowered by organization-wide integrity. We are encouraged to do the right thing, both by acting with productive financial responsibility and by being creative and efficient problem solvers.

Our Teamwork is the foundation of our AOA Family and Community. We work collaboratively to promote diversity in all forms, champion inclusion, and sustain an environment where trust is paramount.

Our Balance is sacred to our quality of life. We want all of our team members to be present at work and in life, to devote time to physical and mental wellness, and to embrace the moment with fun and happiness.