Construction Project Coordinator

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary

The Construction Project Coordinator works with and supports the Caltech Planning, Design and Construction Project Managers on assigned projects. The Construction Project Coordinator reports to a Lead Project Manager.
Job Duties

• Monitors the daily progress of projects from early design phases through bidding, construction, punch list and close out.
• Provides detailed updates to project managers or other stakeholders.
• Organizes reports, invoices, contracts, and other financial documents for easy access.
• Schedules meetings and organizes project logistics.
• Prepare meeting minutes for all job meetings.
• Distributes RFIs and maintains RFI Log.
• Maintain job subcontract and submittal Log.
• Maintain job files and as-builts.
• Develop and maintain schedule with PM input.
• Maintain thorough understanding of contract documents and subcontracts.
• Complete required tasks daily: Logs, Purchase Orders, Work Orders, Daily Reports, Invoice processing.
• Packet and collecting Subcontractor Daily Job Reports.
• Take/Prepare/ and Send, Weekly project photos.
• Manage project closeout and obtain all warranties required for final acceptance.
• Maintain punch list with PM.
• Ensure procedures and standards are maintained.
• Perform other duties as assigned.

Basic Qualifications

• Bachelor's Degree in engineering, architecture, interior design, construction management, construction science, or related degree, and a minimum of 2 years of related project coordination experience, or at least 5 years of experience working in a similar role supporting design & construction.
• Computer skills including Word, Excel, PowerPoint and familiarity with schedules.
• Good accounting skills and experience working in financial systems to manage projects.
• Good oral and written communication skills.
• Able to multi-task and shift seamlessly between priorities.
• Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work

Preferred Qualifications

• Prior higher education experience.
• Bachelor's degree or above.

Required Documents

• Resume.

Hiring Range

$80,000 - $95,900 Per Year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.


As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at View email address on click.appcast.io.

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at View email address on click.appcast.io.