Executive Assistant Project Coordinator - Los Angeles, CA

Executive Assistant/Project Coordinator Overview An Executive assistant with Construction Project Coordinator experience is a dual-role position that supports construction project management in the architectural industry while providing high-level administrative assistance to executives. This position requires exceptional organizational skills, construction and architectural knowledge, and managing multiple priorities. Responsibilities Coordinate between project managers, contractors, clients and vendors to ensure smooth project execution Track project milestones, deadlines and deliverables using project management software Prepare and maintain project documentation including permits, contracts, and change orders Schedule and coordinate site meetings, inspections, and client walkthroughs Monitor budget expenditures and track project costs Create and distribute regular project status reports to stakeholders Assist with procurement and vendor management activities Support the management of architectural drawings, specifications, and design documentation Coordinate design review processes and manage revision workflows Executive Support Manage executives’ calendars, coordinate meetings, and arrange travel Prepare executive correspondence, presentations, and reports Screen calls, visitors, and correspondence for priority handling Coordinate board meetings and prepare meeting materials Maintain confidential company records and documentation Support strategic initiatives and special projects as assigned Serve as liaison between executives and other departments/external parties Assist with industry event coordination Qualifications At least 5 years of experience in construction administration or project coordination Strong knowledge of construction terminology, processes and documentation Exceptional organizational and time management skills Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with project management software (Procore, Primavera, MS Project, BlueBeam) Understanding of architectural drawings, blueprints, and specifications Familiarity with architectural design software (AutoCad, Revit, SketchUp) Excellent written and verbal communication skills Ability to maintain confidentiality and exercise discretion Preferred Associate or bachelor's degree in architecture, construction management, business administration, or related field Construction industry certifications (OSHA, LEED) Experience with construction management software, such as Procore Familiarity with contract administration and procurement processes Experience coordinating with design consultants (structural, MEP, interior design) Knowledge of sustainable design practices and LEED documentation requirements Working Conditions Primary office environment Travel required to project location (less than 10%) Benefits Medical, Dental, and Vision Insurance 401(k) Retirement Plan Flexible Work Schedule Additional Insurance Benefits: Life insurance and Pet insurance Paid Time Off #J-18808-Ljbffr