Community Association Paralegal

Comprehensive Benefits Package Medical, dental, and vision insurance Employer-paid benefits and mental health coverage Ancillary products including short-term disability and life insurance 401(k) with employer match Paid Time Off (PTO), paid holidays, and commuter benefits Access to internal wellness initiatives, including the Becker Mental Health and Wellness Committee Duties/Responsibilities Assist attorneys with drafting and editing letters, contracts, memoranda, resolutions, amendments, retainer agreements, proposal letters, and other legal documents. Prepare annual meeting, special meeting, recall, and special assessment notice packages. Draft board meeting notices, board resolutions, amendments, certificates of amendment, and related correspondence to clients. Assist with document rewrite projects and preparation of amendments, governing document revisions, and transmittal packages. Coordinate electronic recording of documents and maintain related records and correspondence. Order title searches, governing documents, and related reports from vendors. Review and organize governing documents to ensure completeness and accuracy. Support association election processes under attorney supervision. Manage attorney calendars, scheduling, deadlines, and tasks. Handle incoming and outgoing mail, certified mail, overnight deliveries, and electronic filing of documents and correspondence. Maintain electronic file management systems, including filing emails and documents in the appropriate workspace within iManage. Assist with conflicts checks, matter openings, file maintenance, and file closing procedures. Work with accounting and billing systems, including time entry assistance, expense reports, check requests, and review of prebills. Communicate professionally with clients, board members, vendors, management companies, and third parties. Assist with preparation of trade show, seminar, and community association industry event materials as needed. Make travel arrangements and perform other administrative and legal support duties as assigned. Required Skills/Abilities Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast‑paced environment. Ability to maintain confidentiality and exercise sound judgment and discretion. Ability to organize files and manage workflow efficiently. Proficient with Microsoft Office Suite and document management systems. Familiarity with iManage, Aderant, Matter Expert, or similar legal software preferred. Education and Experience Associate degree in Paralegal Studies or related field required; Bachelor’s degree preferred. Minimum of 3–5 years of related experience in a law firm or corporate legal department environment required. Prior experience in community association law, real estate, corporate governance, or related practice areas preferred. In accordance with New York and New Jersey state laws, the salary range for this position is $65,000-$75,000 annually, based on experience and qualifications. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio‑economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. #J-18808-Ljbffr Becker