Executive Administrative Assistant, Regulatory Affairs

Administrative Assistant To Vice President Of Regulatory Affairs Management

BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of usfrom design and engineering to the manufacturing and marketing of our billions of MedTech products per yearto look at the impossible and find transformative solutions that turn dreams into possibilities.

This position provides administrative support to the Vice President of Regulatory Affairs Management, Enterprise Excellence, and their respective team. Responsibilities include coordinating various administrative tasks, meeting preparation, travel coordination, and drafting reports and presentations. The Assistant must be able to handle multiple projects simultaneously, exercise good judgement, and maintain strict confidentially.

Job Responsibilities:

• Organize and maintain calendars, including scheduling meetings and domestic/international travel arrangements.
• Coordinate, draft, and/or support preparation of presentations and other critical materials, including weekly and monthly reports to management and periodic Town Halls.
• Track and help drive completion of key deliverables and follow up on outstanding items. Provide background information and supporting documents in preparation for scheduled meetings.
• Prepare and reconcile expense reports.
• Participate in various team meetings, including assisting, scheduling, and preparing meeting minutes when applicable.
• Coordinate meetings both within and outside of BD, including disseminating conference call information, booking conference rooms, arranging catering needs, updating security list, etc.
• Manage the procurement of services, office supplies and departmental needs including processing purchase orders and invoices, assisting with supplier set up and reports as needed.
• Responsible for managing shared team calendars and internal event planning as necessary, including, but not limited to off-site meetings and workshops.
• As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives when needed.
• Other tasks and/or projects as assigned.

Minimum Requirements:

• Associate degree
• A minimum of 10 years' experience as an Executive Administrative Assistant in a fast-paced environment.

Preferred Qualifications:

• Bachelor's degree or higher is preferred.
• The Executive Administrative Assistant experience is preferably in a regulated industry.

Knowledge and Skills:

• A keen attention to detail with the ability to prioritize workload and manage tasks independently.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Self-starter who drives tasks to completion on time.
• Ability to exercise good judgement in keeping team members adequately informed.
• Excellent oral and written communication skills, with the ability to interact and communicate effectively with individuals at all levels of the organization.
• Thorough knowledge of technology, particularly Microsoft Office programs (PowerPoint, Word, Excel, Outlook, Teams, OneDrive) and travel and expense management programs.

Physical Demands: (if applicable)

• When work is performed in an office environment the position requires the ability to operate standard office equipment.
• Ability to travel ~10%.

Work Environment: (if applicable)

• Position is in-office Monday-Thursday, with the option to be Remote on Friday.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

At BD, we are committed to supporting our associates' well-being, development, and success through a performance-based culture. For this position, BD offers a competitive compensation package along with the following benefits specific to this role:

• Annual Bonus
• Potential Discretionary LTI Bonus

Health and Well-being Benefits

• Medical coverage
• Health Savings Accounts
• Flexible Spending Accounts
• Dental coverage
• Vision coverage
• Hospital Care Insurance
• Critical Illness Insurance
• Accidental Injury Insurance
• Life and AD&D insurance
• Short-term disability coverage
• Long-term disability insurance
• Long-term care with life insurance

Other Well-being Resources

• Anxiety management program
• Wellness incentives
• Sleep improvement program
• Diabetes management program
• Virtual physical therapy
• Emotional/mental health support programs
• Weight management programs
• Gastrointestinal health program
• Substance use management program
• Musculoskeletal surgery, cancer treatment, and bariatric surgery benefit

Retirement and Financial Well-being

• BD 401(k) Plan
• BD Deferred Compensation and Restoration Plan
• 529 College Savings Plan
• Financial counseling
• Baxter Credit Union (BCU)
• Daily Pay
• College financial aid and application guidance

Life Balance Programs

• Paid time off (PTO), including all required State leaves
• Educational assistance/tuition reimbursement
• MetLife Legal Plan
• Group auto and home insurance
• Pet insurance
• Commuter benefits
• Discounts on products and services
• Academic Achievement Scholarship
• Service Recognition Awards
• Employer matching donation
• Workplace accommodations

Other Life Balance Programs

• Adoption assistance
• Backup day care and eldercare
• Support for neurodivergent adults, children, and caregivers
• Caregiving assistance for elderly and special needs individuals
• Employee Assistance Program (EAP)
• Paid Parental Leave
• Support for fertility, birthing, postpartum, and age-related hormonal changes

Leave Programs

• Bereavement leaves
• Military leave
• Personal leave
• Family and Medical Leave (FML)
• Jury and Witness Duty Leave

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you'll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression,