OEL Clerk - Grade V

OEL Clerk - Grade V

Position: OEL Clerk - Grade V

Work Schedule: Monday - Friday, 8 hours per day

Start Date: ASAP

Pay: Starting pay is $21.07 - $23.94 per hour dependent on qualifications

Benefits: Benefits available per the clerical labor agreement

Summary: The OEL Clerk will support the work of the Office of Early Learning Programs, ECSE, Preschool & Pre-K through customer, clerical, and logistical support.

Required Qualifications:

• High school diploma or equivalent
• Keyboarding speed of 40 wpm
• Minimum of two years of relevant experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Highly organized and flexible
• Skilled in prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

Preferred Qualifications:

• Associate's degree or equivalent
• Prior experience working with people with disabilities

Essential Duties & Responsibilities:

• Provide customer service to supervisors, staff, parents, and community members.
• Create and submit program job posting requisitions
• Process and submit Payroll Action Forms for employee hires and changes
• Code timesheets and review them for accuracy
• Order office and classroom supplies
• Process and track orders and record expenditures
• Maintain accurate budget records and prepare reports
• Reconcile MARSS reporting errors
• Request and respond to student record requests
• Maintain staff attendance (vacation and sick time) records for the program, submitting them to the Payroll department in a timely manner
• Issue building keys to staff, keeping records accordingly
• Work with the Technology department to coordinate staff key card and security system access
• Process class registrations and enrollments, applications, and/or facilities paperwork and payments, ensuring that they are current, complete, authorized and kept confidential
• Generate reports/invoices for billing purposes and facilitate collection of fees from participants, school district partners, county agencies, HMOs, Consortium districts, etc.
• Verify, record, process, enter, and track registrations and payments for programs and/or facility use
• Maintain building security measures during school hours, implementing emergency procedures as necessary
• Generate publications, catalogs, flyers, reports, newsletters, handbooks, and other program-specific documents using various types of computer software
• Maintain student attendance records
• Process student enrollments and withdrawals
• Maintain active and inactive student files, processing applicable student record requests
• Process student address and phone number changes
• Design, construct, and maintain the master schedule for teachers and students in the District's student information system
• Enter student data into the District's student information system including student schedules
• Process transportation requests and problem-solve transportation-related issues
• Coordinate equipment repair and/or replacement as necessary
• Prepare regular summary data for administration and other applicable staff, generating state reports and surveys
• Other duties as assigned

Independent School District No, 622, North St. Paul-Maplewood-Oakdale, does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity. ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.