Accounts Payable Specialist

JOB DESCRIPTION – ACCOUNTS PAYABLE SPECIALIST DEPARTMENT : Administration, Finance & Controlling LOCATION : The Woodlands - Houston (TX) EMPLOYMENT TYPE : Full-time REPORTING TO: Hierarchical reporting to the General Manager USA Functional reporting to International Accounting in Italy MAIN RESPONSIBILITES OF THE ROLE: Accounts Payable Maintain daily foreign exchange rates in SAP, ensuring accuracy of currency valuation processes and compliance with corporate accounting policies Create and maintain vendor master data in SAP, verifying completeness, accuracy and compliance with internal controls and tax requirements Review and validate vendor invoices by matching invoice data with purchase orders (PO) and goods receipt documents (MIGO) in SAP, ensuring accuracy of quantities, unit prices, payment terms, tax codes and accounting allocations. Investigate and resolve discrepancies, ensuring invoices are properly approved and recorded in compliance with accounting policies and internal controls Collect, verify and archive transport documentation, service reports and supporting records required for accounting, tax and audit purposes Process and post vendor invoices in SAP, ensuring correct general ledger allocation, cost center assignment, proper accounting and tax treatment and accounting period recognition Proper accounting of prepaid expense, creating accrual objects within the SAP Accrual Engine for deferred and accrued expenses, ensuring compliance with accrual accounting principles and period-end closing requirements Analyze and post month-end accruals, reviewing supporting documentation to ensure costs are recognized in the appropriate accounting period Create and maintain fixed asset master data, ensuring proper asset classification, capitalization criteria and depreciation settings in accordance with accounting principles and company policy Review and reconcile vendor down payments, ensuring proper accounting treatment and timely clearing against related invoices Perform vendor account reconciliations, monitor open items, investigate discrepancies and support the clearing process in coordination with the bank accounting team Prepare and perform intercompany reconciliations of vendor balances, identifying and resolving mismatches between group entities to support accurate financial reporting Support cash flow forecasting activities by analyzing accounts payable balances, due dates and expected cash outflows Maintain accounting documentation and filing systems (physical and electronic) in accordance with statutory, tax and internal audit requirements Support month-end and year-end closing activities, including account reconciliations, accrual reviews and preparation of supporting schedules for auditors and management Ensure compliance with internal controls, company accounting policies, local statutory requirements and applicable tax regulations related to accounts payable activities Expenses Notes Create and maintain employee vendor master data in SAP, ensuring accuracy of employee records and compliance with internal control requirements Review and validate employee expense reports, verifying completeness of supporting documentation, compliance with company travel and expense policies, and proper allocation of costs Process and post employee expense reports in SAP, ensuring correct general ledger allocation, cost center assignment, proper accounting and tax treatment and accounting period recognition Review and reconcile corporate credit card statements, ensuring transactions are properly supported, accurately recorded and allocated to the appropriate accounts and cost centers or work orders Perform reconciliations of employee vendor accounts, monitor outstanding balances and open items, investigate discrepancies and ensure timely clearing of employee-related transactions Calculate and verify employee reimbursement amounts, ensuring accuracy of expense claims and compliance with company policies and approval workflows Support month-end closing activities by reviewing outstanding employee expenses, identifying accruals where necessary and ensuring expenses are recorded in the appropriate accounting period and GL accounts Analyze variances and unusual expense transactions, escalating exceptions and supporting management in maintaining effective financial controls Maintain employee expense documentation and filing systems (physical and electronic) in accordance with statutory, tax, audit and internal control requirements Ensure compliance with company policies, accounting procedures and applicable tax regulations related to employee expenses, travel costs and corporate credit card transactions The role will support operations in the U.S., Canada, and Puerto Rico. Compensation: Hourly position (Non-Exempt under FLSA), with a pay range of $27.00 – $31.00 per hour , depending on experience. Technical Skills: Proficiency in Microsoft Excel is required; SAP and other ERP system experience are preferred. Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is a plus. Experience: 3+ years of accounting or accounts payable experience preferred. Language Requirements: English required; Spanish is a plus but not required. Work Schedule: Monday through Friday, 8:00 AM – 5:00 PM , fully in-office. What We Offer Values-driven and inclusive environment: A workplace built on clear values, transparency, respect, and inclusion, fostering collaboration and open dialogue Structured onboarding and mentorship: A dedicated induction program combined with support from experienced professionals to ensure an effective and well-supported integration. Professional development and growth: Clearly defined career paths supported by annual performance reviews, continuous feedback, and training opportunities in a context that values individual potential and continuous learning. Job rotation and knowledge sharing: The opportunity over time to explore different roles or projects, fostering the development of cross-functional skills, a broad business perspective, and dynamic career paths. International environment and mobility: An international organization offering opportunities for multicultural collaboration and, for those interested, international mobility paths over time. Focus on employee well-being: A company that actively invests in employee well-being through Workplace Health Promotion initiatives aimed at promoting balance, health, and quality of working life. #J-18808-Ljbffr AB Energy USA