Administrative Assistant (Fort Shafter) *

Job Description

Job Description

We have an immediate opening for a Leasing Administrative Assistant.

Job Type: Full-time; Temporary (3-4 months)

Schedule: Monday - Friday, 8am-5pm

Pay: $18.00/ hour

Duties and Responsibilities:
• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
• Answer phone calls and direct appropriately, manage walk-in traffic
• Process applications and assign appropriately.
• Answer basic housing/waitlist questions.
• Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
• Coordinate and compile property management reports
• Responsible for ensuring coverage of office hours and maintaining office supply inventory
• Follow up on general inquiries (voicemails, emails, text messages, etc.) and direct traffic appropriately within the
department and broader property management teams.
• Prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization

Minimum Requirements:
• High School Diploma or equivalent. Vocational or college education preferred.
• 2-5 years’ experience in Business Administration
• Excellent Communication Skills (Both Written and Oral)
• Proficient in using a computer (Microsoft Office- Word, Excel, Outlook)
• Accuracy and being detail-oriented is a must.
• Type at least 45 wpm
• Yardi Software experience preferred but not required.
• Must have a valid driver's license
• Must have a clear driver abstract (no more than 2 moving violations in the past 3 years)

Ideal candidate should have the following qualities:
• Ability to handle a fast-paced environment
• Skilled in multi-tasking
• Able to handle busy phone lines
• Personable and outgoing; Excellent Customer Service Skills
• Strong computer skills especially in Outlook
• Must be dependable and punctual