Project Administrator III

Project Administrator III

The Project Administrator III will be responsible for providing support to the project staff by assisting in the day-to-day operations of the project team, on projects $10M-$30M with 50-200 onsite employees.

Responsibilities

• Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.
• Properly maintain and procure office supplies with manager approval
• Assist in new hire onboarding process and processing of IT hardware & permissions requests as necessary.
• Electronic project file maintenance
• Assist team in invoice coding and approvals as requested
• Request and track subcontracts, change orders, purchase orders and sub insurance certificates
• Prepare and submit client billings and lien releases.
• Gather and submit any client specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list and gather from other SI department's safety program, drug awareness program, SDS sheets for jobsite)
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Assist with the development of project documentation- daily reports, 4 week look-ahead, labor forecast etc.
• Compile submittal, spec & O&M/start-up books as requested by project managers
• Review and distribute documents/correspondence to field personnel and other key parties as needed
• Effectively & accurately communicate relevant project information to project team
• Reconcile tool and rental equipment list (if applicable)
• Manage parking pass process (if applicable).
• Other administrative functions as requested

Qualifications

Required Education and Experience

High School diploma or GED equivalent. 3+ years of administrative experience GMP billing experience Must be proficient in Microsoft Word, Excel and Outlook. Must be able to multi-task and possess excellent organizational, communication and interpersonal skills. Effective verbal and written communication skills. Detail oriented and willing to tackle various ongoing projects in a fast-paced environment. Well versed in the industry and the Company's competitors.

Preferred Education and Experience

Construction administrator experience preferred. College-level coursework and/or two years' experience in construction management. Construction billing experience is preferred with AIA billing/Textura as ideal

Travel Requirements

0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

Prolonged periods of sitting at a desk and working on a computer. Climbing stairs. Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods. Repeating motions that may include the wrists, hands and/or fingers. Quiet environment. Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range USD $25.13 - USD $33.56 /Hr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.