Insurance Coordinator

Posting Title: Insurance Coordinator

Reports To: Director, Corporate Risk & Insurance

Location: San Jose, CA

Salary Range: $34.00/hour to $38.00/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE FINANCE TEAM

Our projects may be complex, but our approach is simple: we build great things and we do it with great people. The Finance team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders and customers with timely and accurate financial information. The Finance Department is comprised of eight teams: Accounts Payable, Payroll, Billing, GL, FP&A, Tax, Risk Management and Project Accounting that work closely together to ensure compliance and the financial well-being of the company.

ABOUT THE ROLE

The Insurance Coordinator supports insurance and risk management practices with a primary focus on controlled insurance program participation, subcontractor insurance compliance, and surety program administration. This role ensures that company operations are adequately insured and promotes a culture of risk awareness and compliance. The Insurance Coordinator works closely with project teams, legal teams, subcontractors, and insurance representatives to support insurance and surety compliance across all phases of construction.

Controlled Insurance Programs (CIP)

• Comply with CIP enrollment and close out requirements

• Assist with monthly payroll reporting requirements

• Monitor insurance cost on gross bid programs

• Maintain CIP program database (JDE)

• Records maintenance including

• Enrollment documents

• CIP insurance policies

• CIP insurance certificates

• Subcontractor files

Subcontractor Insurance Compliance

• Primary liaison with 3 rd party certificate compliance service

• Coordinate subcontractor setup and certificate submission

• Monitor compliance

• Periodic audit/update of subcontractor roster

• Subcontract support

• Confirm subcontract limits comply with customer requirements

• Facilitate insurance compliance for release of subcontract

Surety Bond Program

• Coordinate bond submissions for contract surety and commercial surety bonds

• Process bond riders and consents of surety

• Coordinate bond delivery with internal stakeholders

• Bond closure

• Process approved invoices

• Maintain Surety Bond database (JDE)

• Records maintenance

Interdepartmental Collaboration

• Insurance and claim related matters

• Enterprise Risk Management program

• Other assignments as determined by Director

Cross-functional Collaboration

• Collaborate with Operations and corporate support groups to streamline communication and processes

ABOUT YOU

• Moderate understanding of commercial insurance principles and suretyship

• Organized, detail-oriented and proficient in developing processes and procedures to support and streamline workflows.

• Capable of managing multiple priorities and deadlines.

• Excellent communication skills with ability to build relationships.

• Strong influencing and interpersonal skills.

• Proficient with risk management systems, Microsoft Office 365, and insurance certificate compliance systems/tools.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education and Experience: Typically requires a minimum of 3+ years of experience in commercial insurance, preferably in the construction industry with an Associate's degree in Insurance, Construction Management, Business, Finance, or related field, or equivalent professional designation.

Certification: Professional certification (e.g., CRIS, CIC, CRM, ARM, CPCU) preferred.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (

CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at View email address on click.appcast.io or 1-(877)-747-4CEI.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.