Maintenance Planner

Maintenance Planning And Scheduling SpecialistWhat we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.The Maintenance Planning and Scheduling Specialist coordinates and manages maintenance planning, scheduling, and CMMS administration for university facilities and equipment. Responsibilities include overseeing work orders and preventive maintenance programs, maintaining equipment databases and documentation, analyzing maintenance data, preparing cost estimates and schedules, supporting vendor contracts, training staff on CMMS processes, and ensuring resources are efficiently allocated for facility maintenance and repair activities. This role helps optimize campus operations through effective maintenance planning and asset management.Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:100% paid medical premiums for our full-time employeesGenerous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)The longer you stay, the more vacation you'll accrue!Longevity Pay (Monthly payments after two years of service)Build your future with our awesome retirement/pension plan!We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...Free financial and legal counselingFree mental health counseling servicesGym membership discounts and access to wellness programsOther employee discounts including entertainment, car rentals, cell phones, etc.Resources for child and elder carePlus many more!Position Summary:The Maintenance Planning and Scheduling Specialist performs monitoring, database management, and scheduling functions related to the maintenance, repair, replacement, renewal, and renovation of owned and leased university facilities and equipment and associated systems using the university-provided computerized maintenance management system (CMMS), spreadsheets, or other database/reporting programs. Supports contract administration with vendors providing services to the University across all local and regional campuses.Position Key Accountabilities:Provides appropriate management of the work order and preventative maintenance (PM) CMMS programs and associated databases and documentation related to work being planned and scheduled such as Computer-Assisted Design (CAD) drawings, maintenance task checklists, vibration reports, air balance reports, recorded data logging and charts, operational parameters and adjustment guidelines, product data, Material Safety Data Sheet (MSDS) information, and special safety precautions.Oversees the preparation and distribution of scheduled projects, preventative maintenance, and work orders. Distributes work appropriately for trade specific requests.Researches and records manufacturer's recommended preventative maintenance (PM) programs and schedules for the university owned and maintained equipment and systems.Analyzes and discusses the data collected through the CMMS and other means with applicable team members to assess the need for resources such as equipment, materials, and manpower.Guides and trains Facilities personnel and customers in the use of the CMMS software, compiling of PM reports, and the efficient application of resources to efficiently accomplish preventative maintenance work throughout the campus.Assists with monitoring of all campus-wide physical plant contracts including environmental services, landscaping and grounds, waste management, pest control, and other physical plant related services.Prepares cost estimates and purchase requests related to the repair and/or replacement of equipment and/or systems including materials, specialty tools, and labor. Develops work schedules, set priorities, forecasts manpower, and estimated time of completion.Performs daily maintenance of and adjustments to the CMMS database (equipment, PM schedules, users and their roles, buildings, crafts, and other application codes). Reviews drawings (CAD, Visio, PDF) and other documentation provided by the project management team and designing engineers to compile new equipment data and associated PM requirements related to new construction and retrofit projects.Required to carry a university communication device as assigned and respond to calls during normal business hours.Performs other duties as assigned.Certification/Skills:Microsoft Office SuiteAutoCADComputerized Maintenance Management SystemsWork may involve handling biohazardous, chemical, and radiological materials, as well as operating associated equipment. Required safety training and appropriate engineering and administrative controls including the use of personal protective equipment must be followed.Certified Educational Facilities Professional (CEFP) by Association of Physical Plant Administrators (APPA) preferredMinimum Education:Bachelor's Degree in Construction, Engineering, or related field requiredMinimum Experience:2 years of facilities or related building operations and/or maintenance role requiredPhysical Requirements:Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.Security Sensitive:This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.Residency Requirement:Employees must permanently reside and work in the State of Texas.