Fairgrounds Manager

Malheur County Fairgrounds Manager

The Malheur County Fairgrounds Manager is responsible for the operations of the Malheur County Fairgrounds and its facilities and for overseeing all aspects of the annual fair. The Fairgrounds Manager is responsible also for attaining maximum use of fairgrounds. The Fairgrounds Manager carries out other duties as may be assigned by the Fair Board which includes Fundraising projects. The Fairgrounds Manager represents the interest of the Malheur County Fair in accordance with policies, procedures, and standards established by the Fair Board. The Fairgrounds Manager maintains good public relations with the community and service organizations. The Fairgrounds Manager will be bonded in the same amount as the Fair Board according to ORS 565-210.

The Fairgrounds Manager works under the specific supervision of the Chair of the Fair Board and keeps him/her informed on a continual basis of any and all activities, problems or concerns. The Fairgrounds Manager works under the general supervision of the full Fair Board. If any conflict should occur between the Chair of the Fair Board and the full Fair Board, the Fairgrounds Manager will follow the supervision of the majority of the Fair Board.

The Fairgrounds Manager is responsible for supervising and evaluating the work of part-time Office Assistant and the Fairgrounds Caretaker. The Fairgrounds Manager has the responsibility of reviewing and approving all contracts negotiated on behalf of the Malheur County Fairgrounds and Fair.

Examples of principle duties include fiscal management and control, acting as liaison between Fair Board and the public, managing all aspects of projects, completing requisitions for bill payment, responsible for fundraising and marketing, responsible for the care and maintenance of grounds and buildings, responsible for supervising fairgrounds staff; overseeing coordination and utilization of fairground facilities, negotiation of contracts with individuals or groups wanting to use the fairgrounds, responsible for coordination of events at the fairgrounds and activities with other businesses and organizations, and responsible to be involved with the Oregon Fairs Association in some capacity.

High school graduate or equivalency with five years office manager and three years of financial management experience plus clerical experience or a satisfactory combination of experience and training that would provide the required knowledge, skills and abilities. Must possess a valid driver's license with a good driving record. Must pass a background check.

Thorough knowledge of: Knowledge of business operations including fiscal management. Considerable knowledge of: Operations of fairs and grounds; Care and maintenance of buildings and grounds; bookkeeping and accounting principles; considerable knowledge of recordkeeping methods and Grant writing processes. Basic knowledge of: Federal and State statutes and County & City ordinances that affect program function. Working knowledge of commercial building maintenance and repair, knowledge of safety and accident prevention practices.

Ability to: Ability to work effectively with County Commissioners, County Agencies and Departments, various organizations, the general public, and those making application to use or provide services to the fairgrounds. Ability to be able to obtain sponsorships within our community. Ability to communicate effectively both orally and in writing; establish, maintain and prepare records, reports and statistical data; make decisions independently in accordance with established policy and use initiative and judgment in carrying out tasks and responsibilities; adjust to priority changes; diagnose plumbing and electrical problems and to expedite repairs; execute basic repairs.

Skill in: operation of modern office equipment including: fax, copy machine, duplicator and folding machine. Computer skills with the following programs/software: Microsoft Word, Excel, Access, Publisher, PowerPoint; typing rapidly and accurately; Must have good organizational skills. Must have general skills in the operations of gardening equipment, hand tools, light equipment, tractor and operations of motor vehicle.

Work is performed within Malheur County Fair Board's policies and procedures; Federal, State and County rules, regulations and ordinances; personnel policies. Employee uses judgment, initiative and experience to interpret and choose between alternate guidelines.

Employee will have contact with co-workers, Fair Board members, the public and other agencies to provide service, interpret policy and give or exchange information and solicit for fundraising and marketing purposes.

Work is performed in an office environment and outdoors Fairgrounds area with occasional local travel; however, may require bending, kneeling, climbing, lifting up to 50 pounds, pushing, reaching, standing and walking and other physical activity consistent with performing the duties of the position.