Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join our team in Mason, Ohio in a Contract to permanent capacity. This role is ideal for a detail-oriented accounting specialist who can manage invoice and payment activity accurately while supporting daily finance operations. The position offers the opportunity to work across multiple financial platforms and collaborate with internal teams to maintain timely, policy-compliant payment processing.

Responsibilities:
• Manage the full cycle of accounts payable activities, including vendor invoices, check requests, employee expenses, intercompany payables, and other approved disbursements.
• Examine payment submissions for required backup, confirm authorization levels, and ensure each transaction aligns with company policies and internal controls.
• Assign accurate general ledger coding, validate proper expense distribution, and confirm payments are processed in accordance with established procedures.
• Reconcile invoices against purchase orders and receiving records before release of payment to maintain an accurate three-way match process.
• Schedule disbursements based on due dates and available discount opportunities, helping the business capture cost savings whenever possible.
• Prepare and process payment methods such as check runs, ACH transactions, and wire transfers, including securing required approvals and supporting documentation.
• Maintain vendor master records by setting up new suppliers, organizing tax documentation such as W-9 and W-8 forms, and responding to account inquiries or reconciliation needs.
• Review employee reimbursement submissions in Concur, support audit requests, track use tax obligations, maintain business license records, and assist with general finance department administrative tasks as needed.• At least 5 years of hands-on experience in accounts payable or a closely related accounting function.
• High school diploma required; additional accounting coursework or college-level study is preferred.
• Practical experience with invoice coding, payment processing, check runs, and electronic payment methods such as ACH.
• Working knowledge of ERP or financial systems, including experience with SAP and the ability to learn additional accounting platforms quickly.
• Strong organizational skills with the ability to manage multiple deadlines, prioritize effectively, and work independently.
• Solid attention to detail and accuracy when reviewing approvals, documentation, and financial records.
• Strong communication skills and the ability to build productive relationships with vendors and internal stakeholders.