Administrative Assistant

Administrative Assistant

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in the Information Technology (IT) space. The successful candidate will provide administrative and operational support, including coordinating schedules and meetings, communications, team event coordination, and being a key point of contact for internal and external partners.

Key Responsibilities

• Manage executive calendars and scheduling priorities
• Plan and coordinate meetings, events, and travel arrangements
• Prepare correspondence, presentations, reports, and meeting materials
• Manage Outlook delegate access, shared mailboxes, and distribution lists
• Support leadership communications and organizational announcements
• Track action items and facilitate follow-up activities
• Coordinate team events, leadership meetings, and town halls
• Handle confidential information with professionalism and discretion
• Partner with leaders to improve organizational effectiveness and execution
• Partner with peers to coordinate supplies and logistics for the local office

Required Qualifications

• High school diploma or equivalent
• 5+ years of administrative assistant experience for leaders
• Strong organizational and time-management skills
• Ability to succeed in a fast-paced environment and manage multiple priorities and deadlines
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• High attention to detail and confidentiality

Preferred Qualifications

• Experience in financial services or highly-regulated industries
• Experience leveraging AI such as Microsoft Copilot to automate tasks

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

Benefits:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.