Administrative Assistant - Vocations Office

Job Description

Job Description

Description:

Overview

Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven part-time Administrative Assistant to support the Office of Vocations. This part-time position averages 20–25 hours per week and provides essential administrative and clerical support to ensure the efficient operation of the office while serving leadership and staff.

Why Join Us?

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
• Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.

Ministry Expectations

The Administrative Assistant serves an important role in supporting the mission of the Office of Vocations by fostering a welcoming, faith-filled environment for those discerning God's call. Success in this role includes:

• Living the Mission : Demonstrating a personal commitment to the Catholic faith through a life of prayer, regular participation in the sacraments, and a desire to support and accompany individuals discerning God's will.
• Working with Independence and Integrity : Exercising sound judgment, discretion, and accountability while managing multiple priorities, maintaining confidentiality, and effectively supporting the Office, including when working independently.
• Building Collaborative Relationships: Working effectively with diocesan offices, parishes, schools, seminarians, volunteers, and ministry partners through strong communication, teamwork, and a spirit of service. Familiarity with the Catholic faith, vocational discernment, and the seminary experience, as well as the ability to relate well to young adults, is highly valued.

Key Job Responsibilities

• Administrative Support: Provide comprehensive administrative support by managing office operations, maintaining procedures, records, databases, correspondence, office supplies, vocation materials, mail, and the Office of Vocations website.
• Event & Program Coordination: Coordinate and support vocation events, retreats, dinners, school visits, mission trips, seminary programs, diocesan liturgical celebrations, and other outreach initiatives by managing logistics, registrations, travel, lodging, meals, and event materials.
• Communications & Outreach: Coordinate communications with parishes, schools, universities, seminarians, missionaries, and ministry partners; distribute vocation resources; respond to inquiries; and support vocation promotion through digital, print, and testimonial communications.
• Database & Relationship Management: Maintain accurate vocation databases and records, track seminarian and event participation, follow up with prospective candidates and attendees, and cultivate relationships with parish vocation promoters, volunteers, and ministry partners.

What We’re Looking For

• Be a fully initiated Catholic in communion of the Catholic Church and intentionally loving out the five precepts of the Church (CCC 2041 – 2043).
• Align with the values and mission of the Catholic Church in an Apostolic Age.
• Strong commitment to Catholicism and the New Evangelization.
• Availability to work weekends and occasional evenings to support the mission and activities of the Office of Vocations.
• Exceptional organizational and multitasking skills, with attention to detail and a proactive approach.
• Strong written and verbal communication, interpersonal engagement, and teamwork abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective problem-solving skills, resourcefulness, and flexibility to address unanticipated challenges.
• High energy, adaptable, and able to work with diverse personalities internally and externally.
• Demonstrates integrity, sound judgment, and a commitment to excellence.

Benefits:

• Colorado Healthy Families and Workplaces Act (HFWA) paid sick leave (up to 48 hours annually, as applicable)
• Paid Parental Leave, in accordance with Archdiocese of Denver policy.

Application Closing Date: September 1, 2026