Human Resources Assistant

Job Description

Job Description

Details: Posted: 09/23/26
Level: Professional 2
Department: Human Resources
Supervisor's Title: Director, Human Resources
FLSA:  Non-Exempt
Closing Date: 10/09/26 at 4:00pm ET Location: Charter Oak State College
185 Main Street New Britain, CT 06051
*This is a an on-campus position, there may be some telework flexibility. The incumbent may travel to public sites to make presentations as well as travel to national or regional meetings and conferences. 

Please take a look at our website to find out more about our college. Charter Oak State College Charter Oak State College Mission : As part of the Connecticut State Colleges & Universities (CSCU) system, Charter Oak State College, the state’s only public, online, degree-granting institution, provides affordable, diverse, and alternative opportunities for adults to earn undergraduate and graduate degrees and certificates. The College's mission is to foster the potential of current and future working professionals by providing dynamic and industry-relevant online education to advance success in a global society through affordability, collaboration, and learning experiences that can occur inside and outside the virtual classroom. Charter Oak State College Vision: Charter Oak State College: A dynamic community of online learners advancing the nation’s workforce one graduate at a time. Anticipated Start Date:  Fall 2026 Position Summary:   This position is accountable for providing on site human resources services to potential and current faculty and staff employed at the College.

Supervisory and Other Relationships:  

This position reports to the Director of Human Resources and has no direct reports.

Position Responsibilities:  

The following examples of duties illustrate the general range of tasks assigned to the position but are not intended to define the limits of the position. Other essential duties may be assigned consistent with the general scope of the position.

• Serve as a primary point of contact for faculty and staff seeking assistance with routine human resources questions, escalating complex matters as appropriate.
• Coordinate recruitment and hiring activities for faculty and full-time staff.
• Prepare and process contracts and appointment letters and other employment documentation.
• Maintain employee schedules and faculty contracting calendar coordinating timelines with Academic Affairs.
• Coordinate employee onboarding activities and required employment documentation for new faculty and staff.
• Maintain accurate and confidential personnel records in accordance with applicable College, CSCU, and legal requirements.
• Coordinate and process faculty compensation in accordance with approved appointments and payroll schedules.
• Process employee lifecycle transactions including appointments, renewals, changes in status, and separations.
• Assist with employee orientations, training, communications, and HR projects in support of departmental and institutional priorities.
• Collaborate with Academic Affairs, Finance, Payroll, IT, and other departments and institutions as necessary to support timely and accurate personnel processes

Minimum Qualifications: Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.). Incumbents are required to have demonstrated advanced knowledge and abilities in the following:

• Bachelor's degree or four (4) years of equivalent experience within a supportive human resource orientated role.

Preferred Qualifications: Preferred candidates of the position will additionally possess the following:

• Four (4) or more years working experience in higher education.
• Experience using CORE CT.
• Experience working in a unionized environment.

Work Environment:
The incumbent typically performs work in the offices of the College’s headquarters located at 185 Main Street, New Britain, Connecticut.  The work does not, normally, involve any significant physical effort but does require the ability to work from the College headquarters. The incumbent may travel to public sites to make presentations as well as travel to national or regional meetings and conferences. Salary Range: The salary range for this position is $65,657 - $98,482 and while experience and qualifications are considered, candidates will start at the minimum of the salary range. This position also comes with excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity. We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.  Application Instructions : To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.  
Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

For more information or to apply via our website at Selection Procedure : Application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications. Background Screening: All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. Charter Oak State College is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Clery Act :

Attached is Charter Oaks Annual Security Report to comply with the requirement of the Clery Act which outlines several administrative items related to campus security. 

Continuing Notice of Nondiscrimination :

Charter Oak State College does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. 
CHARTER OAK STATE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.

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