Human Resources Assistant

Job Description

Job Description

THE AMERICAN SCHOOL FOR THE DEAF

ANNOUNCES AN OPENING FOR

HUMAN RESOURCES ASSISTANT

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CLOSING DATE: Open Until filled

REVISED: 01/05/2026

POST: 08/19/2026

The American School for the Deaf (ASD) maintains written Job Descriptions for most jobs. The Job Description is a guide to the basic and essential functions of each job; it is not an all-inclusive list of responsibilities. These Descriptions are revised to meet the changing needs of ASD at the sole discretion of the executive leadership team and/or in accordance with guidelines and standards set for an approved private special education program.

POSITION DESCRIPTION

Position: Human Resources Assistant

Department: Human Resources

Supervisor: Director of Human Resources

Description: Full time – 12 Months Benefits Eligible

Union Status: Non-Collective Bargaining (non-union)

SCOPE OF DUTIES

Under the direction of the Director of Human Resources or designee, the HR Assistant aids with and facilitates the human resources processes. The position assures that HR activities comply with laws and regulations and are in accordance with federal and state regulations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, HRIS entry and participating in typical annual HR-led employee events.

PRIMARY DUTIES

• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks and reference gathering.
• Manages the termination process by notifying key employees in the school, transferring employee file and related documentation from active files to terminated files, and other related administrative functions.
• Assists with recruitment and interview process as needed.
• Assumes ownership of making employee changes in HRIS (such as address changes, etc.) through current notification process.
• Manages routine employee questions and needs, such as verifications of employment.
• Owns the employee pictures auditing function, ensuring employee pictures are entered into HRIS and Blackbaud in a timely manner.
• Performs various HR tracking maintenance of employee data including (but not limited to) employee licenses, certifications, educational updates, CT Hired notifications, National Crime Search, etc.
• Ensures consistency in data entered into HRIS (such as employee titles).
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Manages the employee expense reimbursement process, assuring all required documentation is received and complete, and coordinates with Business Office team for payment.
• Keeps abreast of changing HR landscape and communicates changes in a timely fashion (such as I9 process changes, etc.).
• Responsible for printing all new hire documentation results for the new hire file such as physical, tuberculosis results, etc. Proactively notifies various HR team members in timely manner about items not completed in anticipation of start date.
• Along with all members of the HR Department, assists with preparation for employee file review by various licensing and accreditation bodies.
• Handles miscellaneous HR needs such as responding to verifications of employment, etc.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS

• Excellent verbal and written communication skills.
• Ability or willingness to learn to communicate effectively using American Sign Language (ASL).
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Holds a working understanding of HR principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office and Google Suite products.
• Knowledge of ADP Workforce Now required.
• Bachelor's degree in human resources or related field is preferred.
• At least two years of related Human Resources experience required.
• SHRM-CP credential preferred.

• $1000 sign on bonus after one year of service, not applicable for re-hires.

ASD is ALL ways able. If you require an accommodation to apply for this position, please contact the Human Resources Department.

The American School for the Deaf does not discriminate on the basis of an individual's age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, intellectual disability, national origin, physical disability, race, religious creed, sex (including pregnancy, transgender status, gender identity or expression, sexual orientation, or civil union status) work place hazards to reproductive systems, and criminal record (in state employment and licensing).

All applicants will be screened, and the most highly qualified applicants will be invited to interview.