Facilities Supervisor

Job Description

Job Description

Description:

Position Summary :

The Facilities Supervisor is responsible for overseeing facility maintenance, utilities, building systems, and infrastructure activities supporting the Prolong Pharmaceuticals manufacturing site. This position provides daily leadership of facility operations while serving as a hands-on technical resource capable of performing maintenance, troubleshooting, and emergency response activities as needed.

The Facilities Supervisor serves as the primary technical backup to the Facility Mechanic and is responsible for responding to facility alarms, assessing abnormal conditions, coordinating repairs, and escalating issues that may impact employee safety, product quality, GMP operations, critical utilities, equipment, or business continuity.

This role supports the reliable operation of facility and GMP utility systems, including Water for Injection (WFI), Clean Compressed Air (CCA), HVAC, BMS/EMS, electrical distribution, and other critical infrastructure. The Facilities Supervisor works closely with Manufacturing, Engineering, Quality Assurance, Warehouse, EHS, and external service providers to ensure facility systems remain safe, compliant, reliable, and capable of supporting manufacturing operations.

Essential Duties & Responsibilities

Facility Operations & Maintenance

• Lead and coordinate day-to-day facility maintenance, utilities, infrastructure, and work order activities to ensure safe, reliable, and compliant facility operations that support manufacturing requirements.
• Plan, prioritize, assign, and monitor preventive and corrective maintenance activities, ensuring timely completion, proper documentation, and effective utilization of maintenance management systems.
• Monitor facility performance, capacity, reliability, and operational risks, communicating and escalating issues that may impact safety, quality, GMP operations, utilities, or business continuity.

Technical Support, Utilities & Emergency Response

• Serve as the primary technical backup for the Facility Mechanic and provide hands-on maintenance, troubleshooting, repair, and emergency response support for facility, utility, and building systems as required.
• Support the operation, maintenance, and reliability of critical utility and facility systems, including WFI, Clean Compressed Air, boilers, steam, HVAC, BMS/EMS, electrical distribution, emergency generators, plumbing, refrigeration, cold storage, fire protection, security systems, and general building infrastructure.
• Respond to facility alarms and abnormal operating conditions, perform initial troubleshooting, coordinate repairs, document response activities, and support investigations and corrective actions.

Compliance, Documentation & Inspection Readiness

• Ensure facility and utility activities are conducted in compliance with cGMP, GDP, company procedures, and applicable regulatory requirements while maintaining accurate maintenance, utility, inspection, and work order records.
• Support deviations, investigations, CAPAs, change controls, and continuous improvement initiatives related to facility operations and utility systems.
• Maintain facility operations in a continuous state of audit and inspection readiness and serve as a subject matter expert during internal audits, client audits, and regulatory inspections.

Contractor & Personnel Management

• Provide leadership, technical guidance, training, and development for facility personnel while ensuring appropriate cross-training and backup coverage for critical facility functions.
• Coordinate and oversee contractors and service providers supporting facility, utility, and infrastructure systems, ensuring compliance with site safety, GMP, and operational requirements.
• Support performance management, workforce development, and knowledge transfer initiatives to strengthen organizational capability and reduce single-point dependencies.

Cross-Functional Collaboration & Safety

• Partner with Manufacturing, Engineering, Quality, Warehouse, and EHS to minimize operational disruptions and ensure facility systems effectively support GMP operations.
• Promote a strong Environmental, Health and Safety (EHS) culture by ensuring compliance with safety procedures, PPE requirements, Lockout/Tagout (LOTO) practices, and the safe handling of biological, chemical, and hazardous materials.
• Support emergency response, business continuity, risk mitigation, and workplace safety initiatives while maintaining clean, organized, and safe facility work areas.

Requirements:

  Position Requirements and Qualifications

• Technical certification, Associate's degree, or Bachelor's degree in Mechanical, Electrical, HVAC, Facilities Maintenance, Engineering Technology, or a related technical field.
• Minimum of 5 years of progressive experience in facilities maintenance, utilities, engineering support, or industrial maintenance, preferably within a pharmaceutical, biotechnology, or other regulated manufacturing environment.
• Demonstrated experience supporting critical utility systems such as WFI, water systems, compressed air, boilers, HVAC, electrical distribution, refrigeration, or similar industrial infrastructure.
• Previous experience supervising maintenance personnel, contractors, or technical service providers preferred.
• Working knowledge of mechanical, electrical, plumbing, HVAC, steam, compressed air, building automation systems, and computerized maintenance management systems (CMMS).
• Strong understanding of cGMP, GDP, data integrity, deviation management, CAPA, change control, and regulatory inspection readiness.
• Ability to work independently, respond effectively to urgent situations, and manage multiple priorities in a fast-paced manufacturing environment.
• Strong leadership, communication, organizational, troubleshooting, and problem-solving skills.

Working Conditions & Physical Requirements · Ability to perform the physical demands of facility maintenance, including working in mechanical, utility, manufacturing, and outdoor environments while wearing required PPE.· Ability to safely lift and move tools, materials, and equipment in accordance with established safety requirements.· Ability to work flexible schedules and respond to facility emergencies, including overtime, weekends, and on-call assignments as required.

This position description is not a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.Prolong Pharmaceuticals, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Prolong Pharmaceuticals, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.