Assistant Controller

Job Description

Job Description:\n\n Job Summary The Assistant Controller supports the Controller in managing the company’s accounting operations, financial reporting, internal controls, and overall financial processes. This role oversees day-to-day accounting activities, assists with month-end and year-end close, financial statement preparation, reconciliations, budgeting, forecasting, audits, and compliance requirements. The Assistant Controller provides leadership and guidance to accounting staff, ensures accurate and timely financial reporting, and helps maintain consistent accounting practices and internal controls. This position works closely with finance, operations, and company leadership to provide financial analysis, support business decisions, and identify opportunities to improve efficiency, standardize processes, and strengthen the company’s financial operations. Key Interactions Company employees, executive leadership, senior client leadership, mariners, industry associations, and 3rd party vendors Knowledge, Skills, and Qualifications Ability to communicate effectively and professionally in all business interactionsAbility to understand relevant business issues and the organization's operating procedures, and connect these to finance work prioritiesAbility to work independently and collaboratively in a team environment Adhere to all company policies and applicable regulationsAdvanced MS Excel skills, including Vlookups and pivot tablesAnalyze, troubleshoot, and resolve issues, escalating when appropriate Demonstrate professionalism, sound judgment, and customer service in all interactions Five (5) years or more of experience managing othersInterpret and follow complex written and verbal instructions Learn and apply company policies, procedures, and the Towing Safety Management System (T.S.M.S.) Leadership and team management experienceMaintain confidentiality of sensitive business and personnel information Manage multiple priorities while maintaining accuracy and service standards Provide leadership and coaching to the team and ensure they have the tools and resources to consistently perform at a high level and help meet department objectivesRequires proficiency in standard business hardware and software, including Microsoft Office and web-based systems Strong attention to detail, analytical ability, and problem-solving skillsStrong ethical conduct, professionalism, and strong interpersonal skillsStrong technical accounting skillsSupport departmental and organizational goals and objectives Ten (10) years or more of experience in an accounting roleVerifiable experience with accounting ERP implementation and ERP software packages; preferred experience with Epicor Essential Functions: Ability to comply with company safety procedures, PPE requirements, and applicable regulatory standards while performing assigned dutiesAbility to familiarize with company documents, including policies and procedures, and the company Towing Management Systems (T.S.M.S)Ability to lead financial projects effectively, identifying all moving parts, no matter how minute, and synthesizing all information into a workable, productive plan to accomplish tasksAbility to multitask, meet tight deadlines, and perform meticulous self-review of work product for quality in a dynamic environmentApply in-depth GAAP knowledge and support the development, implementation, and maintenance of accounting policies, procedures, and internal controls to ensure accurate and compliant financial reportingAssist with cash flow forecasting, banking relationships, and treasury activities to support operational and strategic financial decisionsCoordinate and support internal and external audits by preparing documentation, reviewing processes, and ensuring compliance with accounting standardsEstablish, modify, document, and coordinate the implementation of accounting and accounting control procedures necessary to ensure the timely and accurate completion of accounting and reporting processes and proceduresEstablishes and maintains effective working relationships with all Accounts Payable customers, both internal and externalEvaluate and strengthen financial controls to identify risks, improve accuracy, and ensure compliance with company policies, accounting standards, and regulatory requirementsIdentify opportunities to improve, standardize, and automate accounting processes while developing procedures and resolving operational issuesLead and support accounting staff, oversee daily department operations, coordinate workflow, and collaborate with HR on employee-related mattersPerform the month-end and year-end financial period close process, including preparation of journal entries to ensure reliability and accuracyPrepare, review, and analyze financial statements, reporting packages, account summaries, and management reports to ensure accurate and timely financial reportingProficient in accounting software and systems to streamline the accounting process and increase productivityProvide financial insight and recommendations to leadership by analyzing trends, operational performance, and financial resultsProvide financial support and analysis to leadership and collaborate with departments to resolve issues and support business objectivesRegular interaction with outside entities, i.e., vendors, insurance companies, and banks, to obtain information needed to accurately record and report the respective entity’s financial positionResponsible for coordinating and assisting with the month-end close each month and year-end close processes, including journal entries, reconciliations, and financial reportingReview accounting transactions for accuracy and compliance Review revenue recognition processes, customer agreements, and operational billing activities to ensure accurate recording of revenue in accordance with accounting standards and company policiesStrong ethical standards and professionalism, understanding the implications of their work in terms of legal and ethical standardsSupport accounting activities across multiple business entities, including intercompany transactions, reconciliations, and consolidated reportingSupport budgeting, forecasting, financial analysis, and variance reporting processes, including preparation of budget documentation and management reporting Education Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent combination of education and relevant experience may be considered. An equivalent combination of educationrequired and relevant experience may be considered Required Licensure & Certifications Valid driver's license required if operating a company vehicle or traveling between company locations is an essential function of the positionAn active Certified Public Accountant (CPA) license is required Working Conditions Work hours will be assigned based on business needs; however, work hours will typically be Monday-Friday from 7:30 am to 4:30 pm. Work hours may include evenings, weekends, holidays, or after-hours assignments as required by business needs and approved by managementOccasional travel may be required to attend training, seminars, work-related events, or operational needs Work will be performed in the office and in the field environments Special Projects Assist the management and or executive team when requested to complete special projects and complete all assignments within a negotiated time frame established by the department managerCompletion of other duties as assigned by the Controller or CFO as it relates to the program and position Behavioral Competencies Advise / Delegate Ability to clearly and comfortably delegate important tasks and decisionsAbility to discuss department concerns with the Controller and CFO.Broadly shares both responsibility and accountabilityKeeps the Controller and CFO informed on the status of all projects, including during month-end and year-end closesTime Management Ability to prioritize work, manage competing demands, and meet established deadlinesAbility to effectively organize work and maintain productivity in a fast-paced environmentTeamwork Demonstrates reliability, accountability, and professionalismCollaborates effectively with others to achieve departmental and organizational goalsContributes to business continuity by communicating effectively and managing stakeholder expectations Communication & Listening Ability to actively listen, understand information, and respond appropriately to verbal and written communicationsAbility to receive, consider, and appropriately respond to constructive feedback and coachingAbility to communicate professionally and respectfully with employees, customers, vendors, and leadershipAbility to understand the urgency of ensuring business continuity and will set and manage reasonable expectations for stakeholders regarding the resolution of issuesAbility to manage a team of accounting personnel with professionalism and positivity Resourcefulness Ability to be proactive, working cross-functionally as needed to provide answers and solutionsAbility to seek guidance and support from other employees to complete their job duties safely and effectivelyDemonstrates initiative in identifying opportunities for improvement and operational efficiencies.Seeks guidance and support when necessary to ensure the successful completion of assigned responsibilities Essential Job-Related Physical & Mental Requirements (With or Without Reasonable Accommodation) Physical:Ability to access company facilities, operational areas, or other work locations as needed to perform essential job duties, with or without reasonable accommodationAbility to ascend and descend stairs Ability to bend, twist, kneel, stoop, and or reach for itemsAbility to communicate effectively in person, by telephone, and through written communicationsAbility to handle, move, and manipulate office materials and equipment as necessary to perform assigned dutiesAbility to safely operate a motor vehicle when driving is an essential function of the position, with or without reasonable accommodationAbility to perceive audible safety signals, alarms, communications, and instructions, with or without reasonable accommodationAbility to move around within an office setting and or other locations as neededAbility to move throughout the office and operational locations as necessary to perform assigned dutiesAbility to operate standard office equipment, including computers, telephones, printers, and related equipmentAbility to operate standard office equipment and, when required by assigned duties, company vehicles or other equipment in accordance with applicable policies and training requirementsAbility to push, pull, and or squatAbility to read, prepare, and review written documents and electronic communicationsAbility to remain in a stationary position for extended periods while working at a computer workstationAbility to occasionally lift, carry, push, pull, or move office materials, records, or equipment necessary to perform essential job functions Mental:Ability to analyze information, solve problems, and make sound business decisionsAbility to communicate effectively verbally and in writing to perform essential job functions, including communicating safety information, operational requirements, and business-related documentationAbility to complete required training and maintain applicable certificationsAbility to contribute to a professional, respectful, and collaborative work environmentAbility to deal professionally, ethically, and effectively with customers, co-workers, vendors, and the public, including providing professional courtesy, tact, decision-making skills, prompt responsiveness, efficiency, and courteous customer service and assistance to allAbility to express oneself clearly and effectively, orally and in writing, and use ethical and professional judgmentAbility to maintain professionalism and effective working relationshipsAbility to maintain reliable attendance and punctuality consistent with scheduled work requirements and essential job functionsAbility to manage multiple assignments and meet deadlinesAbility to multitask and plan time efficiently Ability to perform job description and duties with minor supervision Ability to solve practical problems as they relate to the positionAbility to understand and apply job-related policies, procedures, and instructionsRequires the ability to treat everyone professionally with courtesy, decency, and respectRequires the ability to work collaboratively in a team setting Worksite Environmental ConditionsAbility to perform assigned duties independently and collaborate with others as requiredAbility to work closely with othersAbility to work scheduled and occasional extended hours, weekends, holidays, or emergency assignments as required by business needMay be exposed to excessive noisesMay be subjected to both inside and outside environmental conditions, which include variations in temperature, dampness, humidity, heat, and coldMay be subjected to exposure to fumes, dust, gases, and or chemicalsMay be subjected to water and or liquidsPotential exposure to tobacco productsRegular use of computers, telephones, printers, and other office equipmentTravel by motor vehicle, van, bus, or plane This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to modify, assign, or remove duties as business needs dictate. The Company is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications. All qualified applicants and employees will receive consideration without regard to any characteristic protected by applicable federal, state, or local law. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. The Company provides reasonable accommodations to qualified individuals with disabilities and for sincerely held religious beliefs and practices, unless doing so would impose an undue hardship. Individuals needing an accommodation during the application process or employment should contact Human Resources.